Refund Policy for Enrolled Students Who Are Called to Active Duty in the Armed Services

The following policies and procedures will assist enrolled students who may be called to active duty in the armed forces. Further inquiries may be made to the Office of the Registrar, 110 CAB, 529-8703.

01.205.A. Student (or spouse) as member of the Reserves or National Guard. A student who is called to active duty in his or her status as a member of the Reserves or the National Guard, or the spouse of such student, will be eligible for a refund of certain fees, provided:

1. The active duty begins during the semester of current enrollment;
2. The student officially withdraws from classes;
3. The student provides documentation (to the Registrar) that the withdrawal is due to being called to active military duty;
4. No academic credit has been granted for the current semester of enrollment.

01.205.B. Refund Policies

205.B.1. Instructional Fee, General Fee, Out-of-State Tuition, Miami Metro, Off-Campus Information Services Fee, and Residence Hall Fee: If the withdrawal occurs during the semester and if the fees have been paid, a 100 percent refund will be given. If fees have not been paid or if other miscellaneous charges have not been paid, the amount of the refund will be reduced by the amount outstanding.

205.B.2. Meal Plan Fees: If the withdrawal occurs during the semester and if the fees have been paid, a prorated refund will be given. Proration is calculated on a daily basis for the period after the effective withdrawal date. If fees have not been paid or if other miscellaneous charges have not been paid, the amount of the refund will be reduced by the amount outstanding.

01.205.C. Notes

205.C.1. It is the student’s responsibility to initiate the withdrawal at the Office of the Registrar and to provide documentation of the call to active duty in the armed services. The effective date of withdrawal will be the date the student submits the withdrawal form to the Office of the Registrar.

205.C.2. The University may be required to provide any refunds to a funding agent other than the student, such as student financial aid programs.

205.C.3. Grades will be recorded in accordance with the current academic policy or deadlines (W grades). A notation of military withdrawal will be recorded on the student's academic record.

205.C.4. Under certain conditions a student may receive credit for courses being taken at the time of his or her withdrawal if 80 percent of the term has elapsed. Students interested in this provision should consult the University Registrar.

205.C.5. The concept for a refund policy involving students called to active duty in the armed forces was presented to the Board of Trustees in September of 1990.