This job must be Pre-Approved through the student
employment prior to working. Please submit the request at www.muohio.edu/studentemployment.
Work performed is highly complex and requires extensive training (either
coursework or in house departmental training). Work is done independent
of supervision.
Tasks include but are not limited to the following:
Academic and Administrative Assistance
- Engage in Web authoring,
JAVA, SQL, Basic C++, and create databases using various software packages
- Provide support for divisional/departmental
services
- Provide supervisory functions
including, but not limited to, scheduling, determining training needs,
preparing training materials, and conducting training sessions
- Evidence of advanced technical
and customer support leadership, skills in mentoring, training, expert
management, and intermediate business.
Recreational and University
Police
Serve as public safety dispatchers,
emergency response coordinator, and handle confidential information
7. Student Master 2 Pre-Approved Only
This job must be Pre-Approved
through student employment prior to working.
Work performed at this level is
done independent of supervision and requires the highest level of artistic,
technical, or scientific expertise. Provide supervision to student employees
at the Student Master 1 level.
Tasks include but are not limited
to the following:
Academic and Administrative Assistance
Complex research activities in
the scientific field; students engaged in such activity may be responsible
for completion of project assigned with no supervision of administrative staff.
May serve as group leader in research activities.
Technical
- Evidence of advanced technical
and soft skills, leadership, skills in mentoring, training, expert management,
and business skills
- Maintain professional environment
for fellow employees and clients
- Approve supervisory functions,
provide expert leadership, and approve schedules
- Advanced computer knowledge
and customer support knowledge in advanced client/server programming, relational
databases, Novell, C++, TCP/IP, SQL, JAVA, Visual Basic
- Ability to work unsupervised
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I. PROCESSING A STUDENT EMPLOYEE
1. New Student Employees - Student Employment Payroll Registration Form
When any new student employee accepts a position within Miami University, a
Student Employment Payroll Registration Form must be completed.
- SECTION I must be completed
by the employee.
- SECTION II must be completed
by an authorized supervisor and signed by the department chair.
- Once SECTION I & II are completed,
it is the student employee's responsibility to bring the form to the Office
of Student Financial Assistance (121 CAB) to complete SECTION III, and the
I-9.
- When the student comes to the
Office of Student Financial Assistance, they need to have the proper forms
of identification. The back of the Student Employment Payroll Registration
Form has a list of acceptable ID's.
- Miami
students who are enrolled a minimum of six credit hours have a choice to participate
in Ohio Public Employees Retirement System (OPERS). Students that are interested
in participating will have 10% deducted from each check.
NOTE: Other University and High School
Students are required to participate in OPERS.
- After the Student Employment
Payroll Registration Form is completed. The Work Authorization Form will be
signed indicating that the employee has completed all the requirements and
is eligible to begin working. This form will be given to the employee to return
to the supervisor.
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2.
Student Employees who previously worked on campus - Student Employment Payroll
Registration Form
A Student Employment Payroll Registration Form must
be processed for each position.
- SECTION
I needs to be completed by the employee.
- SECTION
II needs to be completed by an authorized supervisor and signed by the department
chair.
- SECTION III is not necessary to complete.
This
form may be sent to Student Employment through CAMPUS MAIL to be processed,
unless they have the following exceptions:
--
it is over 90 days since the student worked and the student chose to be exempt
from OPERS; they will need to complete a new exemption form.
--
it is over 6 months since the student worked; they will need to complete a
new Direct Deposit form.
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J. KRONOS TIME AND ATTENDANCE
Hourly
student employees will be paid biweekly. Each student is responsible for clocking
in and out of KRONOS TIME and ATTENDANCE SYSTEM. Supervisors need to have the
Work Authorization Form prior to allowing the student to work. Once the job
has been processed by student employment, the student will be able to clock
in and out of KRONOS. If the student does not have access to KRONOS, please
call student employment (529-8722). Please refer any other questions pertaining
to KRONOS to the Payroll Services (529-6223). More information on KRONOS is
also available at: http://www.muohio.edu/payroll.
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K. RETROACTIVE PAY
If a student
deserves retroactive pay for time worked, the department supervisor must contact
Payroll Services with the number of hours the student worked. Retroactive payments
should be kept to a minimum. It is important that paperwork be prepared and
processed in a timely manner to ensure that the student employee is paid correctly
and on time.
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L. PROMOTIONS AND UPGRADES
If a student's job duties have changed, their supervisor
may promote them to a higher classification. A Student Employment Payroll
Registration Form must be completed to promote a student. The supervisor will
need to complete Section I and Section II. In Section II under Pay Classification,
please check the new pay classification the student will be in under Promotion.
If it is not marked under promotion, we will assume that it is an additional
position.
Please note: when a student is promoted, the student
will receive a minimum pay increase of $.25.
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M. STUDENT EMPLOYMENT RAISE SYSTEM & PROCEDURES
Raises will be used to award student employees for
their job performance. The procedures for awarding raises are detailed below.
Supervisors need to complete a Raise Access Authorization Form to receive
access to grant raises. To download this form, go to www.muohio.edu/student employment,
click on "Raise Access Authorization Form." Please fax completed
forms to student employment at 529-8713.
GENERAL INFORMATION
Wage increases can only be awarded once per fiscal
year in the following amounts: $0.10, $0.20, $0.30 or $0.40.
Student raises go into affect the first day of the
next pay period. Student raises are not retroactive.
STUDENT EMPLOYMENT RAISE WEBSITE PROCEDURES
The Student Employment Raise website allows you
to view the students within your department who are eligible for a raise.
1. Go to: http://www.muohio.edu/studentemployment.
Click on "Student Employee Raise Website."
2. Log in. (Since this site is monitored for confidentiality,
only departments that have submitted the Raise
Access Authorization Form will be able to utilize the site.)
3. Click "GRANT RAISES" on the left side
of the wage page. You will be able to view and sort by any of the following
options:
Name
Banner ID number
Position number and suffix
Current rate of pay and pay classification
FOAPAL Line (Index and account numbers)
Once a student receives a raise for the fiscal year,
they no longer appear on the website. If you choose not to give your student
a raise, they will continue to appear on the website for the fiscal year until
a raise is given. If a student is promoted, they are eligible for a raise
in their new classification regardless if they have had a raise during the
fiscal year.
4. Once you have requested raises for any or all
of your students, you will be required to save on each page.
5. You will then be asked to "save and complete"
as a final step to save all of the raises you have requested.
6. There is also an option that will allow you to
"view request" and print the request from this screen. Please be
aware that this is simply a request and does not mean that the raises are
immediate.
If
you need further assistance, please contact the student employment at 529-8722
or email studentemployment@muohio.edu
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N. SALARIED STUDENT EMPLOYEES
1. Processing Salaried Employees
Resident
Assistants, Associated Student Government, and Music Performance are the only
approved salaried student positions. Salaried jobs are considered "monthly"
or "contracted" pay and may be a one-time job or a recurring job.
To
ensure payment at the end of the month, all Student Employment Payroll Registrations
Forms must be submitted to the Office of Student Financial Assistance by the
15th of each month to be processed.
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O. DIRECT DEPOSIT AND DIRECT DEPOSIT ADVICES
It is mandatory for all employees to have direct
deposit with the exception of students with Federal Work-Study (FWS). Students
may sign up for direct deposit at the Office of Student Financial Assistance
or with Payroll Services.
The
employee's direct deposit advice will be forwarded to the home department in
which the employee works. If an employee does not receive the direct deposit
advice, please call student employment (529-8722).
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P. TERMINATION OF EMPLOYMENT
Employment at Miami University
is at will and may be terminated at any time. Miami University
also reserves the right to terminate at its discretion as long as sufficient
reasoning is provided.
A Student Employee Termination/Reappointment
Form will need to be completed to ensure termination of the employee.
Each department is responsible for the terminations of their employees. It
is beneficial to have a written policy and procedure handbook for the employees
to know what their expectations are and the consequences that may follow.
Example: 1st Occurrence-Verbal Warning, 2nd -Written
Warning, 3rd -Termination.
Supervisors should terminate any student employees
who are not returning to Miami
University the following
semester.
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Q. STUDENT BENEFITS
Student employees are not eligible for benefits.
However, if the employee works a University paid Holiday, the employee is
entitled to be paid time and a half.
Student employees also have the opportunity to participate
in the Ohio Public Retirement System (OPERS).
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R. DRUG-FREE/ALCOHOL-FREE WORK ENVIRONMENT
Miami
University is dedicated to providing a safe, healthy, and efficient workplace
for its employees and for the entire University community. Therefore, Miami
recognizes that one of the most important obligations to the employees is to
maintain a alcohol-free and drug-free workplace. Illegal use or influence of
drugs/alcohol is prohibited on Miami University property. The unlawful manufacturing,
distribution, dispensation, possession, or use of controlled substances is strictly
prohibited. Any employee who violates any portion of this policy will be subject
to disciplinary action up to and including discharge under the appropriate disciplinary
procedures.
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S. EQUAL OPPORTUNITY EMPLOYER
Under
the law and/or Miami University regulations, all employees are entitled to a
work environment free of discrimination based on race, color, national origin,
creed, religion, sex, age, disability, or sexual orientation. During your employment
with Miami University, if you believe that you have been or are being harassed
or discriminated against based on any of these protected classes, do not hesitate
to contact the Office of Equity and Equal Opportunity (529-7157).
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T. SEXUAL HARASSMENT
No
member of Miami University shall engage in sexual harassment. Sexual harassment
is defined as unwelcomed sexual behavior directed toward an individual. Such
unwelcomed sexual behavior may take the form of unwanted sexual advances, request
for sexual favors, or unwanted sexual attention directed at an individual whether
spoken, written, physical, or pictorial. If during your employment with Miami University
you believe that you have been or are being sexually harassed, do not hesitate
to contact the Office of Equity and Equal Opportunity (529-7157).
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U. EMPLOYMENT OF FAMILY MEMBERS
Ohio's Ethics Law prevents public
employees from using their position to obtain employment for family members
and this includes, but is not limited to, children, spouses, and siblings of
the employee. University policy provides that "One immediate family member
may not supervise another or be in the supervisory line. No individual may be
assigned to a department or unit under the direct or indirect supervision of
an immediate family member." Miami University Policy and Information Manual
Section 3.15 - Employment of Members of the Same Family. Because student workers
work under the direct or indirect supervision of nearly everyone in the unit
in which they are employed, student workers are effectively prevented from working
in the same office as their immediate family member. An exception could be permitted
for large departments where the lack of interaction or supervision between the
child and parent can be documented. A written request must be submitted to Student
Employment for consideration prior to employing the student.
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V. WORKERS' COMPENSATION
If you suffer a valid injury
on the job, as an employee of Miami
University, you are covered
by Workers' Compensation. It is imperative that students complete the Student
Employment Payroll Registration Form with the Office Of Student Financial Assistance
prior to working. Student employees who work prior to completing this form will
not be covered with Workers' Compensation.
- Medical treatment for approved
claims as a result of the injury will be covered in full.
- Lost wages due to time away
from work as a result of the injury are paid when a minimum of 14 calendar
days of lost time has occurred.
- If you are injured on the job,
regardless if treatment is required, you should report the injury to your
supervisor immediately.
- You or your supervisor should contact
the Environmental Health and Safety Office (9-2829) as soon as possible to request
that an "Accident Investigation Report" be completed. Supervisors
of larger departments already have these forms.
- There is a two-year statute of
limitations to file injuries with the Bureau of Workers' Compensation.
- If you are injured on the job
and require medical treatment, you may seek minor treatment at the Student
Health Service or you may visit the physician of your choice.
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