Privacy Policy
The Family Educational Rights and Privacy
Act (FERPA) is a Federal law that protects
the privacy of student education records,
both financial and academic. For the student's
protection, FERPA limits release of student
record information without the student's
explicit consent; however, it also gives
the student's parent(s)/guardian(s) the
right to review those records if the parent(s)/
guardian(s) claim the student as a dependent
on their Federal Income Tax Return.
If a student wants to authorize various
administrative offices at Miami University,
including the Office of Student Financial
Assistance, to give information to other
people (including parents), the student
will need to grant access under "Sharing
Access to Your Personal Records" on
myMiami's student tab specifying the person(s)
who are allowed student information. Granting
access to a student's personal records also
allows these person(s) access to myMiami
for Families. The access will be valid for
a student's entire length of study unless
modified by the student.
Instructions for a student to
grant access to personal records:
1. Login into myMiami
with your unique ID and password.
2. Once logged in, select the "Student"
tab at the top of myMiami.
3. Within the "Student" tab,
locate the section "Sharing Access
to your Personal Records".
4. Click on "Add additional people
and/or modify access" to authorize
users to access your personal records.
5. Choose "Add additional people."
6. Enter an email address for the person
you are giving access to and click the
submit button.
7. Enter the person's information and
indicate what records should be shared
with this person.
The FERPA also gives a student’s
parents the right to review those records
if the student is claimed as a dependent
on the parent's Federal Income Tax Return.
If a student does not grant access via myMiami,
the parent may submit a signed copy of their
most recent Federal Income Tax Return verifying
that they claim the student as a dependent
for IRS purposes. To continue to have access
to a student's record via a Federal Income
Tax Return, a copy of the return must be
submitted each year since IRS dependency
statuses can change annually.
When students visit our office, they will
be asked to provide a picture ID to confirm
their identity. When they call our office,
they will be required to provide personal
information that confirms their identity.
Anyone who calls on a student’s behalf
must have been granted access to personal
records by the student through myMiami and
will also be asked to provide the student’s
personal information. Students should only
share their personal information with the
person(s) they have listed on the myMiami
authorization. |
