Chapter 6: Appendix

• APPENDIX A. Policies Regarding the Priorities for Use of University Buildings and Facilities
• APPENDIX B. Policies Guaranteeing the Right of Expression of Students
• APPENDIX C. Signs, Posters, and Banners
• APPENDIX D. Student Email Policy
• APPENDIX E. Solicitation, Political Canvassing, Sales Projects, and Raffles
• APPENDIX F. Policy on Alcohol and Other Drug Use
• APPENDIX H. Outside Speakers on Campus
• APPENDIX I. Supplementary Disciplinary Procedures
• APPENDIX Ia. The Miami University John E. Dolibois European Center (MUDEC) Attendance and Discipline Policies
• APPENDIX J. Regulations Pertaining to Individual Student Rooms
• APPENDIX K. Miami University Policy Concerning Student Records
• APPENDIX L. Academic Responsibilities and Academic Grievance Policy
• APPENDIX M. Family Educational Rights and Privacy Act Policy
• APPENDIX N. Grievance Procedure for Student Publications
• APPENDIX O. Smoking Regulations
• APPENDIX P. Student Organization Salary and Wage Policy
• APPENDIX Q. Reporting Harassment and Discrimination
• APPENDIX R. Romantic and Sexual Relationships in the Instructional and Supervisory Setting
• APPENDIX S. Policy Prohibiting Harassment and Discrimination
• APPENDIX T. Policy Regarding Films and Motion Pictures Presented on University Property for Purposes of Entertainment
• APPENDIX U. Policies Governing the Use of Nonauxiliary Sports Facilities by University and Non-University Groups
• APPENDIX V. Regulations Pertaining to Student Use of University Libraries
• APPENDIX W. Student Employment Grievance Procedure
• APPENDIX X. Hazing
• APPENDIX Y. Miami University Guidelines for Involuntary Withdrawal
• APPENDIX Z. Procedure for Voluntary Medical Withdrawal
• APPENDIX AA. Drug Testing Policy
• APPENDIX BB. Responsible Use of Computing Resources at Miami University
• APPENDIX CC. Student Organization Funding by Associated Student Government

APPENDIX U. Policies Governing the Use of Nonauxiliary Sports Facilities by University and Non-University Groups

The nonauxiliary sports facilities at Miami University were built and are maintained primarily for academic instruction, intercollegiate athletics, and recreational sports. The facilities may also serve, as time and space permit and insofar as such expanded use serves the mission of the University, the residents of the Oxford area, taxpayers of the state of Ohio, and the public in general.

PART I. Priorities Among Users of Nonauxiliary Sports Facilities

SECTION 06U.101

06U.101.A. Departmental classes, intercollegiate athletics, recreational sports, and University-sanctioned activities have priority over other University programs in the use of these facilities.

06U.101.B. The primary function of the facilities is to serve the needs of students.

06U.101.C. University-affiliated student groups have priority for use of facilities over individuals, including faculty, staff, alumni, their spouses, and their dependents.

06U.101.D. Those listed in Section 06U.101.A, B, and C above have priority for use of facilities over non-University-affiliated users.

PART II. Facility User Groups and Fee Status in Nonauxiliary Sports Facilities

SECTION 06U.201 Processes

06U.201.A. Any charges to University-affiliated groups will be processed by the designated facility scheduling authority in cooperation with the appropriate departments.

06U.201.B. A fee may be charged for the use of facilities and may also include the cost of additional supervision and/or maintenance requirements; an additional charge will be assessed for property loss and/or damage.

SECTION 06U.202 Student Organizations

06U.202.A. Except in Goggin Ice Center, the Marcum Conference Center and Inn, the Recreational Sports Center, and Shriver Center, a student organization recognized or registered by Associated Student Government and listed in the Miami University publications should not be charged a rental fee for any activity during regular building hours.

06U.202.B. Entry/admission fees charged by student organizations for special events should not affect their exemption from rental fees.

06U.202.C. Overtime labor charges, property damages, and fees for special services, such as the operation of audiovisual equipment, will be assessed to the organization.

06U.202.D. If a student organization uses a third party, non-University affiliated entity to promote a special event or activity, a facility rental fee will be charged to the promoter and the fee paid to either the student organization or the University scheduling authority responsible for the facility. A promoter is differentiated from a sponsor. A promoter assumes a financial risk with the expectation of receiving a financial gain. A sponsor agrees to underwrite costs with no expectation of financial return. Sponsoring entities will not be assessed a facility rental fee.

SECTION 06U.203 Workshop Participants and Guests of the University

If workshop participants, guests, or University sponsors want to reserve areas of Phillips Hall, Withrow Court, Millett Assembly Hall, and outdoor fields for their exclusive use and/or for special hours, a facility rental fee will be charged and will include the cost of additional supervision and/or maintenance. An additional charge will be assessed for property loss and/or damage.

SECTION 06U.204 Groups Unaffiliated with the University

The scheduling of non-University groups wanting to use nonauxiliary sports facilities should be coordinated by the Recreational Sports Center and Special Facilities.

PART III. Procedure for Processing Requests for Reservations for Special Use of Sports Facilities

SECTION 06U.301 Facilities Managed by Recreational Sports

06U.301.A. After physical education classes, intercollegiate athletic events (including practices), and certain recreational sports programs are scheduled, responsibility for further scheduling of the following facilities has been delegated to the director of the Recreational Sports Center. Those interested in the availability or scheduling of the following facilities should contact the Recreational Sports Center.

1. Cook Field
2. Club Sport Field and Dewitt Cabin Field
3. Wilson Hall tennis courts, Hepburn Hall tennis courts, and Western campus tennis courts
4. Phillips Hall downstairs gymnasium, racquetball courts, and Dance Studio Room 115
5. Recreational Sports Center
6. Western Playing Field
7. Withrow Court

06U.301.B. The Recreational Sports Center will clear the request with any departments that might be affected, either directly or indirectly, by the request. The Recreational Sports Center will confirm the use clearance to the requestor and send copies of the rental contract to the appropriate parties (i.e., Kinesiology and Health; Intercollegiate Athletics; Physical Facilities; University Police).

SECTION 06U.302 Other Facilities

06U.302.A. The availability of other facilities on campus can be determined, and reservations made, by calling the offices listed by each facility.

1. Goggin Ice Center, 529-9800
2. McKie Field, Office of the Director of Intercollegiate Athletics, 529-3113
3. Yager Stadium track and turf field, Office of the Director of Intercollegiate Athletics, 529-3113
4. Miami Stables, 529-2352
5. Millett Assembly Hall Arena, sub-basement gym and concourse, Office of Special Facilities, 529-3355. Millett Assembly Hall ROTC classrooms, room scheduling section of the Office of the Registrar, 529 8708
6. Peffer Park, Division of University Advancement, 529-5957
7. Shriver Center, Office of the Director of the Shriver Center, 529 4031
8. Dogwood Grove picnic area and Formal Gardens, Office of Campus Services, 529-6786
9. Western Lodge, Office of Student Activities and Leadership, 529-2266
10. WRA Cabin, Office of Student Activities and Leadership, 529 2266
11. Phillips Hall—Department of Kinesiology and Health, 529-2700. Phillips Hall classrooms, room scheduling section of the Office of the Registrar, 529-8708

PART IV. Outdoor Physical Education and Recreational Sports Facilities and Fields

The primary function of the outdoor facilities is to serve the needs of students. In the interest of maintaining fields and outdoor facilities in proper and safe condition the following guidelines are to be followed by those using the fields. These guidelines will be strictly enforced.

SECTION 06U.401 Guidelines

06U.401.A. Scheduling of outdoor facilities and sports fields for recreational purposes has been delegated to the Recreational Sports Center. Outdoor facilities may be reserved only during stipulated hours with scheduling approval from the Director of Recreational Sports.

06U.401.B. Possession and/or consumption of alcoholic beverages is prohibited on all outdoor facilities and fields.

06U.401.C. Individuals and student groups may not sell food and soft drinks on any of the outdoor fields or facilities. Concession and food stands are permitted only in adjacent parking lot areas.

06U.401.D. No transportation equipment of any kind is permitted on the fields. This includes cars, bikes, trucks, vending stands, and motorcycles. Any damage caused by a vehicle will be paid for in full by the person or organization responsible for the activity.

06U.401.E. No holes, ditches, or pits may be dug for any purpose. The field is to be used as is unless complete written authorization is given by the Director of Campus Services.

06U.401.F. All persons and organizations using University facilities are expected to leave the facility in the same or better condition than that in which they found it. This includes responsibility for returning equipment to its proper place, removal of all debris, etc.

06U.401.G. Street shoes are not permitted on any outdoor tennis court. Only nonmarking, soft-soled TENNIS shoes are permitted. No bikes, skateboards, or other modes of transportation are permitted. Tennis is the only game permitted to be played on any outdoor tennis court.

06U.401.H. Because of the expense, the time necessary to grow grass, and the ":shared" use of most University field areas, rain becomes a reason for canceling scheduled activities. If, when a person stands on the playing area, water comes out of the ground around the individual's foot, the organization MUST NOT use the area for practice or play. If in any doubt, contact the Superintendent of Campus Services at the office or at home.

06U.401.I. If maintenance services are required or if any damages occur, the organization or individual responsible for the activity will be billed.

06U.401.J. Willful destruction or abuse of University property will result in forfeiture of the outdoor facility and field use privilege and/or other University disciplinary action.

SECTION 06U.402 Failure to Observe Guidelines

FAILURE TO OBSERVE ANY OF THE ABOVE RULES AND REGULATIONS WILL RESULT IN FORFEITURE OF THE RIGHT TO USE PHYSICAL EDUCATION AND RECREATION OUTDOOR FACILITIES AND SPORTS FIELDS. ORGANIZATIONS USING THE FACILITIES ARE RESPONSIBLE FOR ADHERENCE TO THESE REGULATIONS BY MEMBERS OF THEIR GROUP.

PART V. Indoor Physical Education and Recreational Sports Facilities

SECTION 06U.501 Guidelines

06U.501.A. The primary function of the facilities is to serve the needs of students, faculty, and staff, and then spouses, domestic partners and dependents of all above. Dependent children must be in the immediate company of a parent or other responsible adult while using the facilities.

06U.501.B. Responsibility for general supervision and building security rests with the staff member or recreation supervisor(s) directly in charge of the activity or facility.

06U.501.C. Scheduling of facilities for recreation purposes has been delegated to the Recreational Sports Center. Facilities may be used only during stipulated hours and only with assigned supervision. Trespassers will be subject to prosecution.

06U.501.D. Smoking is prohibited in all University facilities.

06U.501.E. Possession or consumption of alcoholic beverages is prohibited in all physical education and sports facilities. Persons who are under the influence of alcohol or controlled substances will be asked to leave recreational sports facilities.

06U.501.F. Food and soft drinks are not permitted in classrooms, natatoriums, gymnasiums, or other activity areas.

06U.501.G. Individuals and groups MAY NOT sell food and soft drinks in any of the physical education and sports facilities without approval from the Recreational Sports Center.

06U.501.H. Spectators are permitted only in the bleachers or in designated seating areas.

06U.501.I. Street shoes are prohibited in all activity areas unless otherwise posted in writing. Some activity areas require special footwear that must be worn. Equipment other than that used in indoor sports is prohibited in all activity areas unless prior written approval is obtained from the Recreational Sports Center.

06U.501.J. All persons and organizations using University facilities are expected to leave the facility in the same or better condition than that in which they found it. This includes responsibility for returning equipment to its proper place, removal of all debris, etc.

06U.501.K. If excessive maintenance services are required or if any damages occur, the organization or individual responsible for the activity will be billed.

06U.501.L. Dogs and other animals are not permitted in any physical education or sport facility, Intercollegiate Athletics facility and recreation auxiliary facility (exception: service animal accompanying an individual with a disability).

06U.501.M. Willful destruction or abuse of University property will result in the forfeiture of the facility use privilege and other University disciplinary action if appropriate.

SECTION 06U.502 Failure to Observe Guidelines

FAILURE TO OBSERVE THESE RULES AND REGULATIONS WILL RESULT IN FORFEITURE OF THE RIGHT TO USE PHYSICAL EDUCATION AND SPORT FACILITIES. ORGANIZATIONS USING THE FACILITIES ARE RESPONSIBLE FOR ADHERENCE TO THESE REGULATIONS BY MEMBERS OF THE ORGANIZATION.

PART VI. Responsibilities of Participants in Recreational Sports Programs

SECTION 06U.601 Participant Safety

06U.601.A. Through the Recreational Sports Program, individuals elect to participate in an intramural sport, an informal sport, a sport club, or an indoor/outdoor recreation activity or program. Regardless of the activity, all participants must realize that there are certain risks assumed as a participant in an active recreational sports program. Each person must be aware of this assumption. Each participant also has a responsibility to use prudent and ordinary care in his or her actions. For individual safety and that of fellow participants, any situation perceived as a potential danger must be called to the attention of the supervisor. This would include, but should not be limited to:

1. facilities that are unsafe,
2. equipment that has broken or is in need of repair,
3. a participant who is not feeling well or is unduly fatigued,
4. a participant having unusual difficulty in performing an activity.

06U.601.B. Each participant is obligated to follow the rules and regulations set down by the program for individual safety. This includes the proper dress, such as tennis shoes, and protective equipment, such as eye guards. If individuals choose not to use such protective equipment, provided or requested, they must realize that they are doing so at their own peril and that injury might occur.

06U.601.C. All participants want a safe environment, but it must be recognized that accidents do occur in active, vigorous participation. Throughout the conduct of this program every effort will be made to keep all facilities and equipment in good, safe, workable condition. Everyone, supervisors and participants, must use good judgment and work together for safe participation.

06U.601.D. Should an injury be incurred during participation in the organized/informal sports or intramural sports program, the program supervisor will make arrangements for transportation to the Student Health Service or McCullough-Hyde Memorial Hospital, whichever is appropriate. The injured party is responsible for all financial obligations incurred in this process and for any subsequent treatment necessitated by the injury in all recreational sports programs. Because of this, all students are required by the University to carry some form of health care insurance (see The Miami Bulletin, General Edition). All others are encouraged to have health care insurance. All students should discuss with the Student Health Service medical staff any known physical problems that may limit their participation in the recreational sports program. This should be done before participation. It is important to do this inasmuch as a medical examination is no longer a requirement for admission to the University.

06U.601.E. This entire statement is strictly for participant protection. Any questions concerning it should be addressed to the Director of Recreational Sports.

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