Chapter 6: Appendix

• APPENDIX A. Policies Regarding the Priorities for Use of University Buildings and Facilities
• APPENDIX B. Policies Guaranteeing the Right of Expression of Students
• APPENDIX C. Signs, Posters, and Banners
• APPENDIX D. Student Email Policy
• APPENDIX E. Solicitation, Political Canvassing, Sales Projects, and Raffles
• APPENDIX F. Policy on Alcohol and Other Drug Use
• APPENDIX H. Outside Speakers on Campus
• APPENDIX I. Supplementary Disciplinary Procedures
• APPENDIX Ia. The Miami University John E. Dolibois European Center (MUDEC) Attendance and Discipline Policies
• APPENDIX J. Regulations Pertaining to Individual Student Rooms
• APPENDIX K. Miami University Policy Concerning Student Records
• APPENDIX L. Academic Responsibilities and Academic Grievance Policy
• APPENDIX M. Family Educational Rights and Privacy Act Policy
• APPENDIX N. Grievance Procedure for Student Publications
• APPENDIX O. Smoking Regulations
• APPENDIX P. Student Organization Salary and Wage Policy
• APPENDIX Q. Reporting Harassment and Discrimination
• APPENDIX R. Romantic and Sexual Relationships in the Instructional and Supervisory Setting
• APPENDIX S. Policy Prohibiting Harassment and Discrimination
• APPENDIX T. Policy Regarding Films and Motion Pictures Presented on University Property for Purposes of Entertainment
• APPENDIX U. Policies Governing the Use of Nonauxiliary Sports Facilities by University and Non-University Groups
• APPENDIX V. Regulations Pertaining to Student Use of University Libraries
• APPENDIX W. Student Employment Grievance Procedure
• APPENDIX X. Hazing
• APPENDIX Y. Miami University Guidelines for Involuntary Withdrawal
• APPENDIX Z. Procedure for Voluntary Medical Withdrawal
• APPENDIX AA. Drug Testing Policy
• APPENDIX BB. Responsible Use of Computing Resources at Miami University
• APPENDIX CC. Student Organization Funding by Associated Student Government

APPENDIX E. Solicitation, Political Canvassing, Sales Projects, and Raffles

PART I. Solicitation

SECTION 06E.101 General Regulations

06E.101.A. In an effort to protect privacy within the classroom and the residence hall, no soliciting (e.g., selling and promotion) is permitted on the campus or within University buildings except as noted below. Solicitors and unauthorized sales representatives are considered trespassers and may be prosecuted. Students may not act as agents for business firms when this entails solicitations or the receiving of business offers or goods on University property. Residence hall rooms may not be used for business purposes of any nature whatsoever.

06E.101.B. The University generally supports moneymaking projects of registered campus organizations. Therefore, the following guidelines have been adopted:

06E.101.C. There shall be no door-to-door commercial solicitation in the residence halls. Vendors and merchants not affiliated with Miami University are not permitted to solicit in the residence halls or slip their materials under the room doors of residents. Vendors and merchants may put their promotional materials in an accessible location for residents to read or pick up. These locations are limited to the lobby and mailroom areas of the residence halls.

06E.101.D. Any registered student organization may request permission for a sales project. Requests must be authorized by the adviser and submitted in writing, using an Event Planning form, to the Office of Student Activities and Leadership, 356 Shriver Center.

06E.101.E. If a registered student organization wishes to solicit in the residence halls, the group must abide by the "Open" or "Closed" solicitation status voted on by the residents of the individual halls as explained in Sections 06E.102 and 06E.103 below (an exemption exists for political canvassing as defined in Part II of this appendix). In the first two weeks of the first semester, hall residents will vote to determine if the hall will be open to solicitation or closed to solicitation by student organizations. Until the vote to determine this status has taken place, the hall shall be considered a closed solicitation hall. The solicitation status may not be altered until second semester. At the request of the hall council, a second vote may take place during the first two weeks of the second semester to alter the solicitation status.

SECTION 06E.102 Open Solicitation

If a hall votes to be open to solicitation, registered campus organizations with the appropriate permissions secured from the Office of Student Activities and Leadership may solicit, campaign, or sell merchandise door-to-door in the residence halls. Non-Miami University solicitors are prohibited from going door-to-door in any residence hall at Miami University. Any nonresident representative of a registered student organization soliciting in the residence halls must be escorted at all times.

SECTION 06E.103 Closed Solicitation

06E.103.A. If a hall votes to be closed to solicitation, registered campus organizations with the appropriate permissions secured from the Office of Student Activities and Leadership may solicit, campaign, or sell merchandise in the front lobby or mailroom areas of the hall only.

06E.103.B. A list of halls and their solicitation status will be available at the Office of Residence Life and New Student Programs and at the Office of Student Activities and Leadership. Registered campus organizations that request permission to solicit, campaign, or sell merchandise are responsible for determining and abiding by the solicitation status chosen by the residents of each hall on campus.

PART II. Political Canvassing

SECTION 06E.201 General Regulations

Door-to-door political canvassing in University residence halls is permitted for a single period in the following cases: (a) for each election (university, city, county, state, or national) for matters pertaining to that election; (b) annually, for each other political issue or circumstance. The period will be designated by the canvassers in consultation with the appropriate office in the Division of Student Affairs. Political canvassing does not include the option to solicit funds for any commercial purposes.

SECTION 06E.202 Conditions for Permission

Political canvassing is permitted only under the following conditions:

06E.202.A. All canvassers, at least two working days before the period of canvassing is to begin, must register with the appropriate office in the Division of Student Affairs and at that time provide proper identification and evidence of affiliation with the group the canvasser represents. Registration will include attesting to a statement that their sole purpose for being on student living floors is to campaign for a political candidate or to supply or seek other information directly related to a political issue. After completing the registration process, a card or sheet of authorization to campaign door-to-door under these guidelines will be issued. The authorization card must be signed and dated by the canvasser and the residence director (in upper class residence halls) or the first-year adviser (in first year halls) upon arrival and departure from any hall; this card must be presented upon request of any resident or staff member.

06E.202.B. Door-to-door political canvassing is permitted only between the hours of 7 p.m. and 10 p.m.

06E.202.C. Escorts are required at all times.

06E.202.D. Canvassing may not take place in areas designated "off limits" to nonresidents by the hall visitation regulations.

06E.202.E. Canvassers may not solicit funds for any commercial purpose or attempt to advertise or sell any item.

06E.202.F. Canvassers may not attempt to contact students in their rooms if the students have a "NO CANVASSING" sign on the outside of their room doors.

06E.202.G. For other rooms, canvassers must knock on the resident's door, immediately identify themselves, and state their purpose for being on the floor. Canvassers must honor immediately a student's request to leave the student's room or doorway.

06E.202.H. Amplifying devices and other techniques, such as discussion in the corridors, that might disturb the peace of the floor may not be used by canvassers.

06E.202.I. Canvassing is permitted in dining hall lobbies but prohibited in the dining room.

SECTION 06E.203 Violations

06E.203.A. Any canvasser violating any of these provisions may be subject to prohibition from canvassing in University residence halls.

06E.203.B. Age, sex, race, sexual orientation, gender identity, and political affiliation shall not be considered in issuing authorization to canvass.

PART III. Sales Projects

SECTION 06E.301

Student organizations planning any sales projects must complete the Event Planning Form in the Office of Student Activities and Leadership. Any sales project must be within the limits established and listed below:

06E.301.A. Monies gained through sales or fund-raising activities must either accrue to the organization or be approved by the Office of Student Activities and Leadership for distribution off campus for philanthropic purposes. Approval must be obtained prior to the beginning date of the project.

06E.301.B. Public sales tables are available on a first-come, first-served basis inside the Phillip R. Shriver Center, the dining and residence hall lobbies, and selected outside locations. The project must be registered with the Office of Student Activities and Leadership before tables may be utilized for sales. A limited number of tables are available to be reserved.

06E.301.C. Projects must take place in areas agreed to by the Office of Student Activities and Leadership.

06E.301.D. If the sales project entails selling goods or products received on consignment from a vendor, the members of the sponsoring student organization must be present and participating in the sale at all times. A sign must be posted at the sale indicating the name of the sponsoring group. The sponsoring group must also provide to the Office of Student Activities and Leadership a photocopy of the vendor's Butler County or State of Ohio vending license. This must be done at least one week in advance of the sale. The vendor may be available for product information but may not be used or relied upon by the sponsoring organization to conduct the sales. Authorization for the sale has been given to the student organization as a fund-raiser, not to the vendor. A single vendor may only display goods using members of student organizations under this provision once every 30 calendar days.

06E.301.E. Student organizations may not sell or distribute any food item that needs to be cooked or refrigerated without obtaining the proper vendor's license due to Health Department restrictions and liability issues.

06E.301.F. The sale period will be registered for no more than seven calendar days.

06E.301.G. If a student organization fails to abide by these regulations, the project in violation may be terminated, and its future requests for fund-raising projects may be denied.

PART IV. Student Organization Temporary Recognition

SECTION 06E.401

Student groups that have submitted all information and materials required for University recognition may apply, on a one-time basis, for temporary recognition in order to participate in fund-raising. Authority to approve or deny requests for temporary recognition resides with Student Senate.

PART V. Raffles and Games of Chance

SECTION 06E.501

While the University generally supports the fund-raising efforts of its registered student organizations, the legal complexities of definition, methodology, and distribution of monies associated with schemes or games of chance such as raffles, bingo, poker, or other similar activities necessitate the University's prohibition of such activities in conjunction with its student organizations. A game of chance is any event where a player gives anything of value in hope of gain where the outcome of which is determined largely by chance. For instance, if participants pay an entry fee to play AND prizes of any type are awarded to the players, then this is a game of chance.

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