Chapter 6: Appendix

• APPENDIX A. Policies Regarding the Priorities for Use of University Buildings and Facilities
• APPENDIX B. Policies Guaranteeing the Right of Expression of Students
• APPENDIX C. Signs, Posters, and Banners
• APPENDIX D. Student Email Policy
• APPENDIX E. Solicitation, Political Canvassing, Sales Projects, and Raffles
• APPENDIX F. Policy on Alcohol and Other Drug Use
• APPENDIX H. Outside Speakers on Campus
• APPENDIX I. Supplementary Disciplinary Procedures
• APPENDIX Ia. The Miami University John E. Dolibois European Center (MUDEC) Attendance and Discipline Policies
• APPENDIX J. Regulations Pertaining to Individual Student Rooms
• APPENDIX K. Miami University Policy Concerning Student Records
• APPENDIX L. Academic Responsibilities and Academic Grievance Policy
• APPENDIX M. Family Educational Rights and Privacy Act Policy
• APPENDIX N. Grievance Procedure for Student Publications
• APPENDIX O. Smoking Regulations
• APPENDIX P. Student Organization Salary and Wage Policy
• APPENDIX Q. Reporting Harassment and Discrimination
• APPENDIX R. Romantic and Sexual Relationships in the Instructional and Supervisory Setting
• APPENDIX S. Policy Prohibiting Harassment and Discrimination
• APPENDIX T. Policy Regarding Films and Motion Pictures Presented on University Property for Purposes of Entertainment
• APPENDIX U. Policies Governing the Use of Nonauxiliary Sports Facilities by University and Non-University Groups
• APPENDIX V. Regulations Pertaining to Student Use of University Libraries
• APPENDIX W. Student Employment Grievance Procedure
• APPENDIX X. Hazing
• APPENDIX Y. Miami University Guidelines for Involuntary Withdrawal
• APPENDIX Z. Procedure for Voluntary Medical Withdrawal
• APPENDIX AA. Drug Testing Policy
• APPENDIX BB. Responsible Use of Computing Resources at Miami University
• APPENDIX CC. Student Organization Funding by Associated Student Government

APPENDIX C. Signs, Posters, and Banners

Any student or registered student organization may post signs, posters, and banners only in accordance with this policy. Any sign, poster, or banner posted in violation of this policy may be removed, without notice or warning, by the University. Notification of the removal of any signs, posters, or banners by the Physical Facilities Department should be sent to the Office of Student Activities and Leadership. Questions or concerns should be directed to the Senior Director for Facilities Operations (529-7070). Violation of this policy is a violation of the Student Code of Conduct and may lead to disciplinary action.

SECTION 06C.101 Definitions

06C.101.A. Sign. A written communication on a fixed medium (i.e. paper) that is displayed on campus property.

06C.101.B. Poster. A sign that is 11 inches by 17 inches or larger. Posters may not exceed six square feet.

06C.101.C. Banner. A sign on a bed sheet, streamer, ribbon, etc. Banners may not exceed 40 square feet (size of one twin bed sheet).

SECTION 06C.102 General Guidelines

06C.102.A. Event/Posting Date. Signs, posters, and banners must include an event date or posting date so that they may be removed in a timely manner. Any sign, poster, or banner without an event date or posting date will be removed.

06C.102.B. Time Limits. No sign, poster, or banner may be posted for more than 14 calendar days. Any sign, poster, or banner promoting an event must be removed within 24 hours following the event.

06C.102.C. Signs. Signs may be posted with thumbtacks on exterior bulletin boards and kiosks. Tape and staples may NOT be used. No more than one sign for the same event may be posted on each bulletin board or kiosk. Signs may not be posted on top of others.

06C.102.D. Posters. Posters may be affixed to trees and light poles only with string or rope. Tape and metal fasteners (tacks, staples, nails, or wire) may NOT be used. Posters must be tied to tree branches that are at least two inches in diameter to avoid damage to the tree. Posters larger than 12 inches by 18 inches may not be placed on bulletin boards or kiosks.

06C.102.E. Banners. Banners may be affixed to trees and light poles only with string or rope. Tape and metal fasteners (tacks, staples, nails, or wire) may NOT be used. Banners should be tied to tree branches that are at least two inches in diameter to avoid damage to the tree.

SECTION 06C.103 General Prohibitions

06C.103.A. Signs, posters, and banners may not be posted on fences, chains, benches, sculptures or exterior building surfaces including windows, doors, walls, etc.

06C.103.B. Signs, posters, and banners may not be placed on any horizontal surface including sidewalks, patios, or steps, etc. No paint or chalk may be used.

06C.103.C. Sandwich board signs are reserved for University use only and may not be used by students and student organizations without written permission from the Office of Student Activities and Leadership. Sandwich boards may only be used for University events that are held on campus and are not intended for any commercial activity or commercial advertising purpose.

06C.103.D. No signs, posters, or banners may be posted in Bishop Woods.

06C.103.E. Signs, posters, and banners encouraging, promoting, or advertising alcoholic beverage or tobacco consumption are prohibited.

06C.103.F. Signs, posters, and banners promoting commercial activity of any person or entity other than a student organization are prohibited. Signs, posters, and banners promoting commercial activity must indicate the name of the sponsoring student organization.

06C.103.G. Signs, posters, and banners are subject to all applicable state and federal laws including libel laws. Students and student organizations are personally responsible for any violation of law including defamatory statements in signs, posters, and banners.

06C.103.H. Signs, posters, and banners are subject to all applicable University policies including the Policy Prohibiting Harassment and Discrimination.

SECTION 06C.104 Signs, Posters, and Banners in Residence Halls

06C.104.A. The General Guidelines and Prohibitions above must be followed.

06C.104.B. Signs, posters, and banners within the residence halls must conform to the Guide to Residence Hall Living and may only be posted in designated areas. For a list of the designated areas contact the residence hall director. A list of residence hall directors may be obtained from the Office of Residence Life and New Student Programs.

SECTION 06C.105 Signs, Posters, and Banners in Academic and Administrative Buildings

06C.105.A. Signs, posters, and banners may only be posted in designated areas within academic and administrative buildings. For a list of the designated areas contact the building director.

06C.105.B. Signs or posters promoting commercial activity may NOT be placed in any academic or administrative building.

*Please note that certain buildings are not available for general posting of signs, posters, or banners except for designated groups (e.g., Millett Assembly Hall is reserved for intercollegiate athletics' signs, posters, and banners and Withrow Court is reserved for club sports' signs, posters, and banners).

SECTION 06C.106 Signs, Posters, and Banners in Dining Halls

06C.106.A. Permission to place table tents in all dining halls is required and requests can be submitted to the Office of Student Activities and Leadership no earlier than four weeks and not later than seven calendar days prior to placement date. Please call 529 2266 or stop by 356 Shriver.

06C.106.B. The size of the table tent must not exceed 4 inches by 6 inches after being folded.

06C.106.C. All table tents must bear the Office of Student Activities and Leadership stamp.

06C.106.D. Table tents must be placed on dining hall tables by members of the sponsoring organization. The maximum time allocated for one table tent will be seven calendar days. All table tents for a particular week will be placed on tables on Monday and all will be taken down by dining hall staff the following Sunday.

06C.106.E. A maximum of 12 table tents may be approved for any one time-period. One table tent will be used for After Dark, another held exclusively for the use of Program Board, and six held for student organizations. Student organization table tents can be reserved four weeks in advance of scheduled use.

06C.106.F. Four table tents are held exclusively for academic and department use and may not be used by student groups or organizations. Academic and department table tents can be booked a maximum of one semester in advance of scheduled use and must not advertise the same event or activity for more than one week in succession.

06C.106.G. During the last full week of classes of each academic semester, the Office of Student Activities and Leadership will, on a first-come, first-served basis, authorize student organizations and groups to reserve table tents for the first four weeks of the coming semester.

SECTION 06C.107 Table Flyers

06C.107.A. Each week Associated Student Government will create and distribute table flyers, which shall be no larger than 8 1/2 inches by 5 1/2 inches after being folded.

06C.107.B. Student organizations wishing to have their publicity included in a table flyer must submit what they want included to the Associated Student Government Communications Director at least three weeks prior to the date the flyer is to be distributed to the dining halls.

06C.107.C. No single organization's publicity may take up more than one-fourth of the entire area of a table flyer.

06C.107.D. Organizations must pay Associated Student Government on a per-square-inch basis to have their publicity included in a table flyer. The Executive Cabinet will determine the per-square-inch charge at the beginning of the year, and the money collected from this fee will be used to pay for running copies of the table flyer.

06C.107.E. Table flyers will be put up and taken down in the same manner as table tents.

SECTION 06C.108 Shriver Center Display Cases

06C.108.A. Requests for permission to post signs or posters in the display cases in the Shriver Center should be submitted to the Office of Student Activities and Leadership. Reservations may be made four weeks in advance of the requested display date.

06C.108.B. Shriver display cases available for use include two display cases on the main floor by the copy machine (33 inches by 47 inches), four display cases on the first floor by the ride board and ATMs (24 inches by 36 inches), two display cases on the main stairwell (24 inches by 36 inches), and two display cases across from the TV Room on the first floor (23 inches by 34 inches).

06C.2108.C. Display case postings are limited to student organizations and University departments. Displays may be put up on Monday through Friday between 8 a.m. and 4 p.m. Keys to the display cases can be picked up in the Office of Student Activities and Leadership. An ID is required to pick up keys.

06C.108.D. The maximum posting time is seven calendar days. Posting cycles are Monday through Sunday.

06C.108.E. During the last full week of classes of each academic semester, the Office of Student Activities and Leadership will, on a first-come, first-served basis, authorize student organizations to reserve display cases for the first four weeks of the coming semester.

06C.108.F. Display cases may only be used for University events that are held on campus and are not intended for any commercial activity or individual or commercial advertising purpose.

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