Chapter 6: Appendix

• APPENDIX A. Policies Regarding the Priorities for Use of University Buildings and Facilities
• APPENDIX B. Policies Guaranteeing the Right of Expression of Students
• APPENDIX C. Signs, Posters, and Banners
• APPENDIX D. Student Email Policy
• APPENDIX E. Solicitation, Political Canvassing, Sales Projects, and Raffles
• APPENDIX F. Policy on Alcohol and Other Drug Use
• APPENDIX H. Outside Speakers on Campus
• APPENDIX I. Supplementary Disciplinary Procedures
• APPENDIX Ia. The Miami University John E. Dolibois European Center (MUDEC) Attendance and Discipline Policies
• APPENDIX J. Regulations Pertaining to Individual Student Rooms
• APPENDIX K. Miami University Policy Concerning Student Records
• APPENDIX L. Academic Responsibilities and Academic Grievance Policy
• APPENDIX M. Family Educational Rights and Privacy Act Policy
• APPENDIX N. Grievance Procedure for Student Publications
• APPENDIX O. Smoking Regulations
• APPENDIX P. Student Organization Salary and Wage Policy
• APPENDIX Q. Reporting Harassment and Discrimination
• APPENDIX R. Romantic and Sexual Relationships in the Instructional and Supervisory Setting
• APPENDIX S. Policy Prohibiting Harassment and Discrimination
• APPENDIX T. Policy Regarding Films and Motion Pictures Presented on University Property for Purposes of Entertainment
• APPENDIX U. Policies Governing the Use of Nonauxiliary Sports Facilities by University and Non-University Groups
• APPENDIX V. Regulations Pertaining to Student Use of University Libraries
• APPENDIX W. Student Employment Grievance Procedure
• APPENDIX X. Hazing
• APPENDIX Y. Miami University Guidelines for Involuntary Withdrawal
• APPENDIX Z. Procedure for Voluntary Medical Withdrawal
• APPENDIX AA. Drug Testing Policy
• APPENDIX BB. Responsible Use of Computing Resources at Miami University
• APPENDIX CC. Student Organization Funding by Associated Student Government

APPENDIX A. Policies Regarding the Priorities for Use of University Buildings and Facilities

PART I. Policies Regarding the Use of University Buildings and Facilities

Any recognized student organization that is registered through the Office of Student Activities and Leadership has the right to request the use of University facilities on a space-available basis. Facilities may be used for holding meetings or conducting activities consistent with the objectives of that organization. Any event sponsored by a student organization and opened to the public must be registered with the Office of Student Activities and Leadership. Facility usage is determined by the following priorities:

SECTION 06A.101 General Instruction Space

06A.101.A. To schedule space at the Shriver Center for social events, such as dances, talent shows, movies, organizational meetings, and other such activities, call the Shriver Center General Office.

06A.101.B. General classroom space in the academic buildings is not assigned to any specific academic department. These spaces are under the jurisdiction of the Office of the Registrar for assignment of regularly scheduled classes and are available for meetings and study purposes only on a temporary basis and only after being properly scheduled.

06A.101.C. Large audience facilities, such as Todd Auditorium in Laws Hall, 115 Shideler Hall, and the Hughes Laboratories auditoriums, are scheduled by staff members of the Office of the Registrar. To schedule Marcum Conference Center facilities, contact the sales staff at Marcum Conference Center and Inn. Hall Auditorium and Millett Assembly Hall are scheduled by the respective facility administrator.

06A.101.D. Gymnasiums and the dance studio in Phillips Hall are initially scheduled for academic classes (Monday – Friday, 8 a.m. – 4 p.m.) by the Department of Kinesiology and Health through the Office of the Registrar. Withrow Court is scheduled by the Office of Recreational Sports with specific times given priority to the Department of Kinesiology and Health (Monday – Friday 9 a.m. – 2 p.m.) and intercollegiate athletics (Monday – Friday 2 – 7 p.m.). After academic and intercollegiate schedules are set, the Director of Recreational Sports coordinates the scheduling of all other requests in these facilities. With the exception of the south gym in Withrow Court (9 p.m. – 2 a.m. Fri-Sat; 9 p.m. – midnight Sun.), the use of gymnasiums for programs such as dances, talent shows, and other similar activities is not approved for many reasons, including damage to the gymnasium wood floors, demand for gymnasium sport activity, and electrical demands for certain audio equipment.

06A.101.E. A lecture or other activity sponsored by an academic department requires no approval; but, if the event involves use of any room under the jurisdiction of the Registrar, clearance of space must be obtained before any public announcement is made.

06A.101.F. The showing of a film may be scheduled in an academic building when the following conditions exist:

101.F.1. The film is scheduled during a regular class session as a portion of that class; or

101.F.2. The department chair and the Registrar have authorized the use of the facility for academic purposes and with assurance that a faculty member will be present; or

101.F.3. The use of a previously designated room for profit showings, if an admission is to be charged, has been authorized by the Director of Student Activities and Leadership, the Auditor of Student Organization Accounts, and the Registrar; and a charge of $35 for the first four hours of scheduled use and $8 for each additional hour or part thereof has been made. These charges may be increased without notice if the expenses that they cover (e.g., hourly wage rates) increase. The charge will be made if the organization's intent is to make a profit. If a film is open to the entire campus, thus creating additional custodial needs, the charge will be assessed even if there is no admission charge to those attending. Additional charges will be assessed if audiovisual expenses are incurred or if a late return deposit is required.

a. A student organization scheduling a room to show a film only to its members, whether charging or not charging its own members for admission to cover rental costs for the film, will not pay the charge unless exceptional custodial needs are created.

b. The intent of this policy is to ensure that an academic facility is presentable for the next scheduled use of the facility. "Film" as used in this policy statement would include both motion pictures and still pictures, such as slides.

SECTION 06A.102 General Buildings and Grounds Space

06A.102.A. The buildings, grounds, and other property of Miami University campuses are dedicated to the educational mission of the University. Use of the buildings, grounds, and other property of the University is reserved for the direct and indirect support of the teaching, research, and service missions; of the University's administrative functions; and of the students' campus-life activities. The University may prohibit or otherwise restrict access to or use of its buildings, grounds, and other property as may be necessary to provide for the orderly conduct of the University's teaching, research, and service missions; of the University's administrative functions; and of the students' campus-life activities. Visitors are free to walk through the campuses; however, authorization is required from the University or from a recognized student organization to make speeches or presentations, to erect displays, to engage in any commercial activity, or to conduct similar activities on University-owned or University-controlled property.

06A.102.B. Regulatory signage. Regulatory signage which is not affected by federal or state guidelines and which is not self evident as to its authority, shall bear the title of the office or officer who has authorized placement of the sign. This information should be placed along the lower margin of the sign face, beginning at the left margin. In general, all signs containing regulatory messages should express their messages as politely as possible. Signage for directions, campus or building names, and building hours are placed under the general authority of the Associate Vice President for Facilities. Signage for traffic control and safety are placed under the general authority of the Chief of Police. In neither of the above instances is there a requirement to specify the office or officer who has authorized placement of the sign. Any questions regarding signage for directions, campus or building names, building hours, traffic control, and safety should be directed to either the Associate Vice President for Facilities or the Chief of Police.

06A.102.C. Access to buildings. The hours and days of public operation for each Miami University building are posted on main entrance doors of the building. Please observe the posted hours when planning use of the building by the general campus community. In addition to having access to the building during the times of general operations, those individuals who have after-hours access to the exterior doors of a building may use the building at times and on days other than those that are posted.

PART II. Right of Usage

Use of space or grounds for purposes other than those for which they have been designated will not be allowed. Neither will individuals or groups be permitted to interrupt the use of space after it has been duly assigned, without permission of the President or a designated University official.

Back to Top