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Off-Campus Events
When planning an event in the City of Oxford, whether it’s a 5k run or use of the Uptown Park, there are certain steps and guidelines that your organization will need to follow. Hanging a banner above High Street also requires some planning ahead and paperwork. Below you will find all of the guidelines in order to gain permission to use the city streets or parks. This will help your event run smoothly.
Also included below are directions for having a community event banner put over High Street. Please keep in mind that all communication regarding securing a banner is to be done directly with the city.
Request for Public Park Permit
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To use any of the city parks for events, student groups must fill out a request form. This form can be found in the Office of Student Activities & Leadership (356 Shriver). This office will also initial the form verifying the current status of your organization.
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The Office of Student Activities & Leadership can help you with any questions you may have regarding the paperwork and/or the procedure to secure a permit.
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The form will need to be completed with as much detail as possible. You will also need to provide information regarding your organization and advisor.
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When completed, the form MUST BE submitted for approval to the Oxford Visitors & Convention Bureau (OVCB) at 14 West Park Place.
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Event logistic assistance wiil be provided by OVCB staff.
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OVCB will submit the completed request form to the City of Oxford for approval.
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The City of Oxford will contact the student organization directly with the results of the approval process.
Planning a 5K run/Request for Public Right-of-Way Permit
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The steps and guidelines to secure a permit for use of the city streets are the same as listed above for a park permit.
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A list of the City of Oxford’s approved Run Routes is available in the Office of Student Activities & Leadership.
Community Event Banner Rules and Fees
Banners over High Street are a great way to advertise a community event. However, there are rules and regulations to keep in mind when planning for this.
Contact the City of Oxford located at 101 East High Street (524-5200) to reserve the specific week you request. It is first-come first-served.
Banner requests are accepted no more than 45 days prior to your event.
Miami University students will need to contact the Physical Facilities Sign Shop (529-7039) for assistance in creating a banner of appropriate size and scale. There is an additional charge for this service.
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Banners must advertise a community event, as defined by the city as any function clearly contributing to the culture, heritage, or welfare of the greater Oxford area. Any banner that is commercial in nature will not be accepted.
- Banner can stay up no more than 7 days. Banner is hung on Monday and taken down the following Monday.
- Banner must have at least four air holes.
- Banner must have 110 feet of clothesline rope (55 feet for both top and bottom.)
- Banner cannot be any wider than 20-25 feet and no taller than 3 feet.
- Banner must be made out of heavy duty canvas or vinyl.
- Banner must have ropes sewn into the top and bottom.
- Banner must have grommets at least every 24” across the top.
- Banner must have heavy duty hooks at the top to fasten it to the cable that runs across High Street.
As of January 1, 2007 there is a fee for all banner requests. The fee is $75 for a single sided banner and $150 for double sided banners. These fees are in accordance with the fee ordinance.
You must deliver your banner on the Friday before it is to be hung. No exceptions. Deliveries of banners must be made to the Municipal Building at 101 East High Sreet.