| NAME OF FORM |
USE/DESCRIPTION |
SUBMITTED BY |
APPROVALS NEEDED (Signatures) |
DEADLINE |
| CLASSIFIED |
| Authorization
to Fill Form |
Initial step in receiving
approval to fill a vacant classified position. This includes
all full time, part time, and temporary classified positions. |
Unit Supervisor/Chair |
Unit Supervisor/Chair
Dean/Executive Director/Director
Vice President/President
|
2:30 p.m. on the Friday or
Tuesday before posting, with all required signatures. |
| Classified
Candidate Recommendation |
Recommends appointment of
a person to a position. |
The hiring department |
Signature by head of search
committee (must have been involved in the interview process) |
None |
|
Employee
Performance Report Form[Classified
Page 1]
INSTRUCTIONS
|
Used to evaluate classified
staff (first of two forms) |
Supervisor |
Employee
Immediate supervisor
Reviewer
|
Mid-probation
End Probation Annually
|
| Employee Self-Evaluation Form [Classified Page 2] |
Self evaluation of classified staff (second of two forms) |
Employee to Supervisor |
Employee
Immediate supervisor
Reviewer |
Mid-probation
End Probation Annually |
| AFSCME Working Out of Band |
Request authorization for payment for AFSCME employees working outside of their normal band |
Supervisor |
Supervisor
Department Director |
Submitted the payroll period after which the work was performed |
Job Analysis Questionnaire
(Job Audit Form) |
Request a job audit for reclassification |
Employee and/or Supervisor |
Employee
Supervisor |
None |
| UNCLASSIFIED |
|
Position
Announcement Authorization[PAA]
|
Initial step in receiving
approval to fill an unclassified position vacancy and
conduct a search; initiates the advertising for a position |
Department |
Department Chair
Dean/Executive Director
Provost
|
Before advertising and applications
can be solicited |
| Position
Recruitment Plan |
Submitted in conjunction with PAA. Outlines advertisement
and recruitment strategy.
|
Department |
None |
Submitted with the completed
Position Announcement Authorization (PAA) form |
| Employment
Recommendation Form |
Recommends appointment of a person to a position.
Used to recommend changes to current unclassified appointment.
|
Department Chair
Director/Supervisor
|
Department Chair
Executive
|
Two weeks prior to effective
date of the proposed appointment |
|
Employee
Performance Report Form A [Unclassified]
|
Used to evaluate unclassified
staff (first of two forms) |
Supervisor |
Evaluee
Supervisor
Reviewer
|
Yearly |
| Employee
Performance Report Form B [Unclassified]
|
Used to evaluate unclassified
staff (second of two forms) |
Supervisor |
Evaluee
Supervisor
Reviewer
|
Yearly |
Unclassified
Weekly Timesheet for NON-Exempt
Full time
Part time
|
|
|
Employee
Supervisor
|
Weekly |
| OTHER |
| Change
of Address/Emergency Contact Form |
Allows employees to submit
a change of address; shows emergency contact information |
Person making change
Requires employee signature
|
None |
None |
| Change
in Pay Schedule |
Authorizes a change from
12 month pay schedule to a 9, 10, or 11 month pay schedule.
|
Person requesting change
in pay schedule. |
None |
Must be submitted prior to
beginning of pay cycle. |
| Deferred
Pay Authorization |
Allows full-time staff
to request their 9, 10, or 11 month salary be paid in
12 equal payments depending on their pay cycle. |
Person requesting deferred
pay. |
None |
Must be submitted prior to
beginning of pay cycle. |
Disability Claim Form On Line
Disability Claim Form PDF |
Please see Cigna web site at www.cigna.com |
Employee |
|
|
| Dispute Resolution Form |
|
|
|
|
| I-9 |
Required by the Federal Government.
Verifies that an employee is eligible to work in the U.S.
Specific documents must be presented. |
New employees and former
employees with a break in service. Must be done in
person. Must bring appropriate identification. |
Human Resources staff. |
Within 3 days of the
beginning of employment. |
| Injury & Illness Report |
To report any work-related injury or illness |
Employee and Supervisor on duty |
|
As soon as possible to:
Benefit Services and
Environmental Health & Safety
|
Miami PRIDE Award (Replaces Lump Sum Merit Award)
Nomination Form (PC) (Template)
Nomination Form (MAC) (PDF) |
Supervisors
to recommend classified and unclassified employees for a Miami PRIDE
Award. |
Supervisor |
Supervisor
Department Head/Dean
Vice President/President
|
Finance and Business Services-No deadline
Academic Affairs-Due quarterly: March 15th,
June 15th, September 15th, December 15th
President- No deadline
IT-No deadline
University Advancement-No deadline
Student Affairs-Due quarterly: August 31st,
November 30th, February 28th, May 31st
|
| Miami
Work Address Form |
Notifies Human Resources
when an office assignment has been made or an employee
has changed office location.
|
Department staff or person
making change.
|
None |
None |
| Personnel
Data Sheet |
Provides information used
for personnel records and statistical reporting.
|
New employee
|
None |
Submit with acceptance of
employment.
|
| Request
for Approval to Perform Outside Service/Consulting |
Request approval to accept
a consulting or service activity outside the University.
For details see MUPIM
section 3.10
|
Person doing outside consulting.
|
Department Chair, Executive
Director (if applicable), Dean, Provost.
|
Prior to outside service
or consulting effective date.
|
| Request for FMLA/Medical Leave |
Request approval for family or medical leave |
Employee |
Health Care Provider |
Within 30 days prior to leave when possible. |
| Special Payroll Form |
Used for ONE-TIME PAYMENTS/SPECIAL ASSIGNMENTS/CREDIT WORKSHOPS/UNCLASSIFIED HOURLY (Non-Grant Funded) |
|
Supervisor
Department Head/Dean
Vice President/President |
By the 10th of the month |
| Tuition Fee Waiver |
Request for tuition fee waiver for self, spouse, domestic partner, or dependent biological, adopted, or step child |
Eligible employee |
Must be notarized as needed for dependent biological, adopted, or step child |
See timeline |
