HR Forms
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Click to the right of the title for a dropdown list of the forms; then click on the form name to link to the form.
Benefit Forms
Click on the form title to access the form; click to the right of the form title for guidelines.
Classified Staff
Use/Description:
Request authorization for payment for AFSCME employees working outside of their normal band.
Submitted by:
Supervisor
Approvals Needed (Signatures):
Supervisor, Department Director
Deadline:
Submitted the payroll period after which the work was performed.
Use/Description:
Academic Departments must use the paper forms to complete requests to fill classified positions. All other departments use the On-line Employment System. The paper form is the initial step in receiving approval to fill a vacant classified position. This includes all full-time, part-time, and temporary classified positions.
Submitted by:
Unit Supervisor/Chair
Approvals Needed (Signatures):
Unit Supervisor/Chair
Dean, Executive Director, Director, Vice President, President
Deadline:
2:30 p.m. on the Friday or Tuesday before posting, with all required signatures.
Use/Description:
Academic Departments must use the paper forms to complete requests to fill classified positions. All other departments use the On-line Employment System. The paper form recommends appointment of a person to a position.
Submitted by:
Hiring Department
Approvals Needed (Signatures):
Signature by head of search committee (must have been involved in the interview process).
Deadline:
None
Use/Description:
Used to evaluate classified staff (first of two forms).
Submitted by:
Supervisor
Approvals Needed (Signatures):
Employee, Immediate Supervisor, Reviewer
Deadline:
Mid-probation; end of probation annually.
Use/Description:
Self-evaluation of classified staff (second of two forms)
Submitted by:
Employee to Supervisor
Approvals Needed (Signatures):
Employee, Immediate Supervisor, Reviewer
Deadline:
Mid-probation; end of probation annually.
Use/Description:
To be submitted with a request in the On-line Employment System.
Submitted by:
Hiring Department
Approvals Needed (Signatures):
Dean/Dept Head, Vice President/President
Deadline:
None
Use/Description:
Request a job audit for reclassification.
Submitted by:
Employee and/or Supervisor
Approvals Needed (Signatures):
Employee, Supervisor
Deadline:
None
Use/Description:
Voluntary resignation from position.
Submitted by:
Employee
Approvals Needed (Signatures):
None
Deadline:
None
Unclassified Staff
Use/Description:
Used to evaluate unclassified staff (first of two forms).
Submitted by:
Supervisor
Approvals Needed (Signatures):
Evaluee, Supervisor, Reviewer
Deadline:
Yearly
Use/Description:
Used to evaluate unclassified staff (second of two forms).
Submitted by:
Supervisor
Approvals Needed (Signatures):
Evaluee, Supervisor, Reviewer
Deadline:
Yearly
Use/Description:
Academic Departments must use the paper forms to complete requests to fill classified positions. All other departments use the On-line Employment System. The paper form recommends appointment of a person to a position.
Submitted by:
Department Chair, Director/Supervisor
Approvals Needed (Signatures):
Department Chair, Executive Director
Deadline:
Two weeks prior to effective date of the proposed appointment.
Use/Description:
To be submitted with a request in the On-line Employment System.
Submitted by:
Hiring Department
Approvals Needed (Signatures):
Dean/Dept Head, Vice President/President
Deadline:
None
Use/Description:
Provides information used for personnel records and statistical reporting.
Submitted by:
New employee
Approvals Needed (Signatures):
None
Deadline:
Submit with acceptance of employment.
Use/Description:
Academic Departments must use the paper forms to complete requests to fill classified positions. All other departments use the On-line Employment System. The paper form is the initial step in receiving approval to fill an unclassified position vacancy and conduct a search; initiates the advertising for a position.
Submitted by:
Hiring Department
Approvals Needed (Signatures):
Department Chair, Dean/Executive Director
Deadline:
Before advertising and applications can be solicited.
Use/Description:
Academic Departments must use the paper forms to complete requests to fill classified positions. All other departments use the On-line Employment System. The paper form is submitted in conjunction with a PAA submitted on paper. Outlines advertisement and recruitment strategy.
Submitted by:
Hiring Department
Approvals Needed (Signatures):
None
Deadline:
Submitted with the completed Position Announcement Authorization (PAA).
Approvals Needed (Signatures):
Employee, Supervisor
Deadline:
Weekly
Other
Use/Description:
Allows employees to submit a change of address; shows emergency contact information.
Submitted by:
Person making change; requires employee signature.
Use/Description:
Authorizes a change from 12-month pay schedule to a 9, 10, or 11-month pay schedule.
Submitted by:
Person requesting change in pay schedule.
Approvals Needed (Signatures):
None
Use/Description:
Allows full-time staff to request their 9, 10, or 11-month salary to be paid in 12 equal payments depending on their pay cycle.
Submitted by:
Person requesting deferred pay.
Approvals Needed (Signatures):
None
Deadline:
Must be submitted prior to beginning of pay cycle.
Please contact Human Resources or see Liberty Mutual website at MyLibertyLink.com
Use/Description:
Required by the Federal Government. Verifies that an employee is eligible to work in the U.S. Specific documents must be presented.
Submitted by:
New employees and former employees with a break in service. Must be done in person. Must bring appropriate identification.
Approvals Needed (Signatures):
Human Resources Staff
Deadline:
Within 3 days of the beginning of employment.
Use/Description:
To report any work-related injury or illness.
Submitted by:
Employee and supervisor on duty.
Deadline:
As soon as possible to: Benefit Services and Environmental Health & Safety.
Use/Description:
To report change of marital status.
Submitted by:
Employee
Deadline:
None
Nomination Form (PC)
Nomination Form (MAC)
Use/Description:
Supervisors to recommend classified and unclassified employees for a Miami PRIDE Award.
Submitted by:
Supervisor
Approvals Needed (Signatures):
Supervisor
Deadline:
Finance and Business Services - No Deadline
Academic Affairs - Due quarterly: March 15th, June 15th, September 15th, December 15th
President - No Deadline
IT - No Deadline
University Advancement - No Deadline
Student Affairs - Due quarterly: August 31st, November 30th, February 28th, May 31st.
Use/Description:
Notifies Human Resources when an office assignment has been made or an employee has changed office location.
Submitted by:
Department staff or person making change.
Approvals Needed (Signatures):
None
Deadline:
None
Use/Description:
Request approval to accept a consulting or service activity outside the University. For details see MUPIM section 3.10
Submitted by:
Person doing outside consulting.
Approvals Needed (Signatures):
Department Chair, Executive Director (if applicable), Dean, Provost
Deadline:
Prior to outside service or consulting effective date.
Use/Description:
Used for one-time payments, special assignments, credit workshops, unclassified hourly (Non-Grant Funded)
Approvals Needed (Signatures):
Supervisor, Department Head/Dean, Vice-President/President
Deadline:
By the 10th of the month.