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Information / Details / Data for Budgets

Contents

1. OFFICIAL AUTHORIZED SIGNATURES
2. PERSONNEL
   1. Fringe Benefits
   2. Consulting Rates - Miami Faculty and Staff
   3. Undergraduate Student Wages, per hour
   4. Graduate Student Stipends
   5. Statistical Consulting Center Rate
3. TRAVEL
   1. Auto Mileage
   2. Meal reimbursement rates
4. EXPENSES FOR WORKSHOP PARTICIPANTS AND CONFERENCES
   1. Miami University Dormitory Room Rates
   2. Miami University Prearranged Meal Rates
5. FACILITIES & ADMINISTRATIVE COSTS
   1. On-Campus Rate
   2. Off-Campus Rate
6. INSTITUTIONAL IDENTIFIERS (often requested on Federal application forms)

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Information frequently required for developing and submitting proposals for funding to outside agencies. Updated: February 1, 2009 replaces all previous versions. Please contact the Office for the Advancement of Research and Scholarship (529-3600) for assistance with proposal development and to initiate the budget preparation process.

Download the PDF version of this information

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1. OFFICIAL AUTHORIZED SIGNATURES

• James T. Oris, Associate Dean for Research and Scholarship (orisjt@muohio.edu)
  
• Tricia L. Callahan, Assistant Director for Reseach and Scholarship (callahtl@muohio.edu)
• Helen G. Kiss, Assistant Director and Information Coordinator for Research and Scholarship (kisshg@muohio.edu)
• Anne P. Schauer, Assistant Director for Research and Scholarship (schauerap@muohio.edu)
• Bruce J. Cochrane, Dean of the Graduate School and Associate Provost for Research (cochrabj@muohio.edu)
  
  • Office Location: Miami University, 102 Roudebush Hall, Oxford, OH 45056
  • Telephone Numbers: Voice: (513) 529-3600, FAX: (513) 529-3762

Business official to be notified if award is made:

• Linda K. Manley, Grants and Contracts Coordinator (manleylk@muohio.edu)
  
  • Office Location: Miami University, Roudebush Hall Room 7, Oxford, OH 45056-3653
  • Telephone Numbers: Voice: (513) 529-5405, FAX: (513) 529-0441

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2. PERSONNEL

a. Fringe Benefits:

Beginning with new awards received after November 1, 2008, all grants will be charged the actual University benefit rate in effect from year to year.

Status Updated 7/1/2009	FY10	FY11	FY12	FY13	FY14
Full time*	35.0%	36.0%	37.0%	38.0%	39.0%
Part time** Faculty Summer	16.20%	16.25%	16.30%	16.35%	16.40%
Student	1.7%	1.7%	1.7%	1.7%	1.7%

*Full benefits (9 months and 32 or more hours/week)** Part time Statutory benefits (less than 9 months or less than 32 hours/week)Student employees (graduate and undergraduate)

b. Consulting Rates on Sponsored Programs - Miami Faculty and Staff.

The daily rate on federally funded projects may not exceed 1/195 (for a 9 month contract salary) and 1/260 for a 12 month contract salary. This same standard is recommended for other projects; however, higher rates may be used subject to sponsor policies.

c. Student Hourly Wages

Effective 1/24/2009 the Federal minimum pay rate will increase to $7.25. The following Miami University student wage scale was effective beginning January 1, 2009. Details available at: http://www.muohio.edu/sfa/employment/

Job Classification	Starting Pay
Student Aide	$7.30
Student Assistant	$7.50
Student Associate	$7.70
Student Specialist	$7.85
Student Master 1	$8.70
Student Master 2	$10.20

d. Graduate Student Stipends

Graduate Student Stipends (generally based on 50% effort during 9-month academic year) vary somewhat by classification of student and department. Please consult either the Office for the Advancement of Research and Scholarship or the Graduate School Office for specifics in your case.

e. Statistical Consulting Center

The Center offers statistical consulting to faculty, staff, graduate and undergraduate students conducting research at Miami University. Contact Mike Hughes, the Manager of the Center, for details concerning rates and services provided (529-5148).

3. Travel

References to Miami University Purchasing and Payment Handbook (MUPPH)

a. Vehicle Use Reimbursement Rates

See MUPPH section 7.40.

• Personal automobileusage is reimbursed at $0.55 per mile (effective 1/1/2009).
• Personal motorcycle usage is reimbursed at $0.10 per mile.

b. Meal and Incidental Expense Rates (M&IE)

Meal allowances and incidental expenses vary by locality of travel and are based on federal per diem levels listed in Section 9.30 of MUPPH. The continental United States standard rate for meals and incidental expenses is $30 and applies to all locations not specifically identified as having a higher per diem rate. For per diem rate allowance see: http://www.muohio.edu/controller/prod/accounts_payable/?showme=Per_Diem.htm

NOTE: Meals are not reimbursable unless the traveler is in overnight travel status.

4. EXPENSES FOR WORKSHOP PARTICIPANTS AND CONFERENCES

a. Miami University Dormitory Room Rates

Room Type / Amenities	With Air-conditioning
Single	$35.00
Double (cost each)	$28.00

b. Miami University Prearranged Meal Rates

Location / Meal	Breakfast	Lunch	Dinner	Total
Dining Halls	$7.25	$9.50	$11.25	$28.00

Miami has several a la carte locations at which these approximate rates should be expected. Online application available at: http://www.hdg.muohio.edu/ConfServ/

5. FACILITIES AND ADMINISTRATIVE COSTS

1. 42% on-campus rate of modified total direct costs (MTDC). Calculation of MTDC excludes: Equipment*, participant support costs, tuition remission, rents/costs of off-site facilities, scholarships and fellowships, and that portion of each subcontract in excess of $25,000.The 42% rate includes a 26% Administrative Charge plus a 16% Facilities Charge. The 42% on-campus rate is to be used for all projects (research, instruction, and other) that are either based on campus, use or retain for use University facilities, or that do not qualify for the off-campus rate.
2. 26% off-campus rate of modified total direct costs (MTDC). Calculation of MTDC excludes: Equipment*, participant support costs, tuition remission, rents/costs of off-site facilities, scholarships and fellowships, and that portion of each subcontract in excess of $25,000. The 26% off-campus rate represents the 26% Administration Charge only. It is to be used for all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s), Projects eligible for the reduced 26% off-campus rate instead generally pay for needed research or instructional facilities as direct project costs or use donated facilities. Field studies and travel to meetings or conventions typically do not qualify for the off-campus rate.

*Equipment is defined as any non-expendable item or system with a lifespan of more than 1 year and a value of $5,000 or greater effective 7/1/2009.

6. INSTITUTIONAL IDENTIFIERS (often requested on Federal application forms)

• Date of Cost Sharing Agreement: 05/15/75
• Date of DHHS Indirect Cost Rate Agreement: 6/09/2003 (until amended)
• Date of DHHS Annual Report on Research Misconduct filed 1/30/2009
• Miami University Carnegie Classification: RU/H  Research Universities (high research activity)
  
• Miami University Federal Employer Identification Number: 31-6402089
• Miami University Public Health Entity Number: 1316402089A1
• Miami University Animal Welfare Assurance Number: A3161-01 (Expires 10/31/2009)
• Miami University Commerical and Government Entity (CAGE) Code: 4E755
• Miami University DUNS Number: 04-106-5129
• Miami University DUNS+4 Number: 04-106-5129-8221
• Miami University IRB Federal Wide Assurance Number: FWA00000397 (Expires: 6/6/2011)
• Miami University Institutional Profile Number: 1522802
• Ohio House District: 53
• Ohio Senate District: 4
• U.S. Congressional District: Ohio 8th

High Performance Computing Cluster (HPCC) Rates

http://www.muohio.edu/mcs/suppctr/techtalk/Articles/1106/HPCCResearchProjects.shtml

Set up fee $500 per Principal Investigator

up to 4000 hours per month	$640	$0.16
4001 up to 8000 hours per month	$1,320	$0.17
>8000	additional hours	$0.28
Sample bulk costs per month
10000	$1,680
20000	$3,480
30000	$5,280
40000	$7,080