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Office for the Advancement of Research and Scholarship

102 Roudebush Hall • Phone: 513-529-3600• Fax: 513-529-3762

CFR PREP Program

Miami University Senate Committee on Faculty Research (CFR) Publication, Reprint, Exhibition and Performance Costs (PREP) Program

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Introduction

Publication, Reprint, Exhibition, and Performance Costs (PREP) Program (Applications accepted throughout the year)

INTRODUCTION

The Committee on Faculty Research (CFR) is an appointed Committee of University Senate charged with supporting and encouraging the development of research at Miami University. The Committee interprets research as creative endeavors that seek to add to the sum of human knowledge; as well, the Committee supports a wide range of professional activities and recognizes that research varies from discipline to discipline.

One of the major sources of funds for support of the CFR program is the indirect costs recovered by the University on grants from external sources. The Committee encourages investigators to aid the Committee, and the University generally, in securing funds from such sources.

In considering proposals, the Committee takes into account whether the investigator has previously sought outside funding. Help in seeking external funding for research is available from the Office for the Advancement of Research and Scholarship.

The Committee on Faculty Research currently administers three programs that are funded by the University. They are the Faculty Research Grants Program, the Distinguished Scholar Award described elsewhere, and the Publication, Reprint, Exhibition, and Performance Costs (PREP) Program described below.

Specific information regarding these programs is provided in the following sections.

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PUBLICATION, REPRINT, EXHIBITION, AND PERFORMANCE COSTS (PREP) PROGRAM

I. Eligibility Criteria

All continuing faculty members with the rank of tenure-eligible or tenured, including librarians holding the M.S.L.S. Degree or equivalent, are eligible. Retired, and/or emeriti faculty who meet these criteria also are eligible to apply for support from this program for up to three years. Degree and rank at the date of application shall determine eligibility.

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II. General Description

Under certain conditions, the Committee on Faculty Research will approve payment of up to $500 toward the following costs: (The $500 limit holds for page charges, publication costs and reprint charges combined and for articles or books with more than one author. It also holds for exhibition costs when more than a single piece of work is involved and for performance/ competition costs when more than a single composition is involved. No faculty member may receive more than $500 in this program in any academic year.)

  1. Journal Page Charges and Book Publication Costs for a single article, book or book chapter will be considered for funding. Textbooks are not eligible for this program. Book publication costs may include the production or reproduction of maps, charts, graphs, photographs or other graphic material; the facsimile reproduction of unique artistic or textual material such as manuscripts and incunabula; permission charges; and the preparation of indexes.

    Applications for journal page charges must document that
    1. (1)the article is published in a refereed journal, (2)the imposition of page charges is a standard practice of the journal and not simply a means of obtaining early publication, (3)the page charges fulfill a necessary condition for publication, and (4)the applicant has been unsuccessful in obtaining a waiver of the charges and has no outside resources at his/her disposal.
    2. Applications for book publication costs must document that (1) the book is under contract for publication, (2)the book publication costs fulfill a necessary condition for publication, and (3)the applicant has been unsuccessful in obtaining a waiver of the charges and has no outside resources at his/her disposal.

      Documentation may take the form of a copy of the journal's or publisher's masthead page (when that indicates editorial policy), copies of correspondence with editors of the journal or publishing house, a copy of the book contract, and other appropriate material.
  2. Reprint Costs for each article or book chapter in a refereed publication, regardless of the number of authors, will be approved for the minimum number of reprints which a publisher will sell, unless the publisher provides fifty or more free. Further, the purchase of additional reprints may be approved by the Committee if the need is known. Documentation of costs and schedule of charges must be provided. Copying costs are not covered by this program.
  3. Exhibition/Competition Costs incurred by a faculty member while submitting and returning works of art, architectural plans or models, and so on, to and from a professional competition will be considered for funding provided that (1) the exhibition/competition is juried, (2) the work is accepted for exhibition and/or competition and (3) the applicant has had no outside resources at his or her disposal. All applications for exhibition/competition costs must document costs, e.g., framing, packaging, shipping, and insurance.
  4. Performance and Composition Costs incurred by faculty members for submission and performance of their musical works in a professionally competitive concert or contest will be considered for funding provided that (1) the work has been selected for performance or awarded a prize and (2) the applicant has no outside resources at his or her disposal. All applicants for performance/competition costs must document these points.

    Performance and composition costs may include the following: (1) entry fees, (2) packaging, (3) mailing, (4) insurance, (5) performer fees, (6) rental of special instruments, (7) reproduction of the final copy of music including the score and (8) travel includnig transportation but excluding housing and meals.

  5. Music Performance Costs incurred by a faculty member for his or her performance in a professional music setting will be considered for funding provided that (1) the performance has been invited, (2) the performance has the potential to be reviewed, and (3) the performance is endorsed by two professionals in the field external to the University verifying the professional level of the performing site, or by evidence of selection by a jurying process. All applicants for music performance costs must document these points.

    Music performance costs may include the following: (1) entry fees, (2) packaging, (3) mailing, (4) insurance, (5) performer fees, (6) rental of special instruments, (7) reproduction of the final copy of music including the score and (8) travel including transportation but excluding housing and meals.

  6. Costs Not Supported: PREP funds may not be used to pay salary, stipends, or honoraria to Miami University employees.

A self-explanatory one-page application form for Publication, Reprint, Exhibition, and Performance Costs is available from the Office for the Advancement of Research and Scholarship as well as http://www.muohio.edu/oars. Application for support in this program may be made at any time.

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