New Confidential Information Policy Emphasizes Faculty/Staff Responsibilities
Many faculty and staff work with confidential information on a regular basis. On March 19, 2007, the University Senate endorsed a Confidential Information Policy for inclusion into the next update of the Miami University Policy and Information Manual (www.muohio.edu/mupim) to reinforce the responsibilities of faculty and staff related to protecting confidential data.
The Confidential Information Policy informs university personnel that even though a large portion of university information is public, some information is protected by state and federal laws. To comply with these laws and protect the university community, the university has the right and obligation to protect, manage, secure, and control information in its possession. Information protected by federal or state law may not be shared with unauthorized persons. Each faculty and staff member must assume responsibility for protecting confidential information from unauthorized exposure.
Some examples of confidential information include:
| • Social Security Numbers |
• Disability Status |
| • Health and Medical Information |
• Student Advising Records |
| • Student Grades |
• Student Disciplinary Records |
| • Consumer Financial Information |
• Banner Student Identification Numbers |
| • Trade Secrets |
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If you suspect confidential information was disclosed to unauthorized persons, you must immediately contact the Information Security Office via the IT Services Support Desk (513-529-7900 or supportdesk@muohio.edu).
The policy as presented to the University Senate is available online at www.muohio.edu/itpolicy. If you have any questions or comments regarding this policy, please contact itpolicy@muohio.edu.
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