Miami University

Storing Survey Data Securely

The Institutional Review Board (IRB) and the IT Services Information Security Office highly recommends that all survey results, public and confidential, be stored in a secure location. All faculty and staff who use either the Checkbox or Snap Surveys tools are provided space on a dedicated Survey Data Storage Server for storing data resulting from surveys conducted using these surveys tools.

This server can be accessed via a Windows or Macintosh computer. View the 'Accessing the Survey Data Storage Server' PDF for details.

Please note: If you store data that should be protected in an unsecured storage space, you may assume risk associated with it being breached.

Sharing Your Server Space:

If needed, you can share your personal space, request workgroup space, or request rights for others to access an existing workgroup space.

To request workgroup space or rights for others to a folder within your personal space, you can submit the online 'Survey Data Storage Server Requests' form.

Using this form you can:

• Share Your Personal Space – request rights for others to access the appropriate sub-folder(s) within your space on the survey data storage server.
• Request Workgroup Space – request workgroup space on the survey data storage server if multiple individuals will need to work on surveys together.
• Grant/Remove Rights to an Existing Workgroup Space – request or remove rights for others to access an existing workgroup space on the survey data storage server.

To learn more about saving your survey results to a secure location, please click the "Related Topics in IT Help" link on the left navigation pane.