Welcome to the IT purchases web site, a collaborative effort between the Vice President for Information Technology and the University Purchasing Office.

To achieve cost savings for the university by leveraging Miami's collective buying power and to plan for security considerations when implementing new software, hardware, and services, a new purchasing procedure for information technology related items will go into effect beginning December 1st, 2005. The new procedures enable the Vice President of IT to have line of site review/awareness for all IT purchases. The three main focal areas are IT hardware (eg, PC or Apple computers, servers, etc), software, and contracts involving applications and services from external vendors.

New IT Purchasing Process

Beginning December 1, 2005, requisitions for purchases of any of the IT items outlined below should be accompanied by a completed IT Purchase cover form and should be sent via campus mail to IT Services Purchase Processing, 306 Hoyt Hall, via fax to 513-529-1496, or via e-mail to itpurchases@muohio.edu. The process for purchases using a credit card or LPO remains unchanged by this new process and does not require a cover form. Once received by IT Services, the requisition will be reviewed, processed, and hand-delivered to the Office of Purchasing within the following turn-around guidelines.

Please note: Approved requisitions are delivered by IT Services staff directly to the Office of Purchasing at the end of every business day.

Type of Purchase	Description	IT Turnaround
Individual Workstations	Any desktop, laptop, or tablet computer. Note: Miami has negotiated agreements with HP and Apple that provide substantial discounts off academic list price for a number of standard computer configurations; visit the Miami Bundles page for details. If you order from the selection of bundles, your request will be expedited as no additional review is necessary.	2 days
Infrastructure Hardware	Application servers, file servers, network hardware or appliances.	5 days
Other Computer Accessories	Any printers, monitors, scanners, PDAs, or other computer peripherals.	2 days
Software	Personal productivity applications, desktop software, operating systems, etc. Note: Miami has negotiated contracts with multiple software vendors. For details, visit the Site License and Volume Purchases website to avoid paying higher prices or ordering software already convered by a site-license.	2 days
Contracts	Any contracts for IT hardware, software, consulting or similar IT contractual services	5 days

If you have any questions or concerns about this process, please contact itpurchases@muohio.edu.

Please note: IT Services and Purchasing will be working closely to ensure that all requests are handled in the appropriate fashion as quickly as possible. However, please be aware that sending requisitions for any of the above items directly to Purchasing or failure to provide a completed cover sheet may result in a delay in the processing your request.