Planning Calendar for Accepted Students

Fall Semester / Full Year

Spring Semester

A) For Fall Semester and Full-Year Students:

Feb. - March: Photo appointments can be set up to have photos made. Sign up in our office. Everyone needs at least 9 passport photos. You need 9 photos if you already have a passport. Photos can be taken in Gaskill Hall at the Copy Center for a reasonable price even without an appointment. Ask for a special MUDEC package and price.

8 photos are needed by the Lux Office
1 is for the ISIC (student ID card),
That is a total of 9

Feb. - March: Passport Day in the Luxembourg Office, MacMillan Hall. You can sign up in our office for an appointment to get a new passport. The Hamilton Passport Officers will be here for one day. If you already have a passport, check its expiration date. It must remain valid for your entire stay in Europe plus an additional 6months after you return to the US!

Early March: $250 deposit is due to confirm your spot with the Luxembourg Program. Return your preliminary paper registration.

March - April: There will be 4-5 mandatory orientation sessions on the Oxford campus for the fall semester students. Plan to attend all of the sessions.

Mid March: On-line official course registration for fall semester on Bannerweb.

Bring our office the unofficial registraion form, so that we can check for problems.
Bring us also your Thematic Sequence forms (a small yellow one, and a white one) even if you do NOT plan to take a Thematic Sequence.
Bring us a photocopy of your Independent Studies form, if applicable.

April: The following forms are due in the Lux Office, 217 MacMillan Hall--

Bring the 3-Page Waiver form complete and signed. If your are under 18, you need a parent's or guardian's signature.
Bring us 8 passport photos with your name and MUDEC semester printed in ballpoint pen on the back of each.

April 25: Fall students, please bring us a copy of your ISIC Card. (Full year students, please wait to buy yours. See below.) MUDEC requires that you purchase this international ID card because it carries catastrophic insurance. One of the 11 passport photos is for this card. Additionally, your family should contact your insurance company to clarify whether you will be covered while overseas. If you are not, you may want to purchase Miami’s health insurance policy for one or two semesters, as appropriate. This card also entitles you to reduced fees for certain airline tickets, museums, etc. You can purchase this uptown at Travel Unlimited on or-line at www.myisic.com for $27 or $22 respectively. It is faster to buy it in person. See the Green Book for more information.

June - early July: Your housing assignment letter will be sent to your home address. As soon as you receive it, please write your host familiy to introduce yourself and let them know when and how you will be arriving. If you plan to arrive independently (not on the group flight), it is up to you to contact your host family and work out a time and place for you to meet them. Do this ASAP, since your family may be away on vacation and it may take time to reach them. Send your letter by airmail, of course. See the Green Book for more information.

July: It is imperative that you e-mail your flight itinerary (including every flight number, the cities you depart from, stop over in, and arrive in) and any other travel arrangements to Mme Crici Dumont, our housing coordinator in Luxembourg. Her email is cdumont@mudec.lu. Her fax number is 011-352-58-2222-204.

Full-Year Students only:

Get your ISIC card during the summer. The card is valid one year from the date of purchase.

By Aug 1, 2007, bring or send our office a photocopy of your ISIC card.

Your card must be valid from Aug. 29 until your last day in Europe. Choose your date to buy your card accordingly.

Also check the MUDEC academic calendar as you plan for your semester in Lux.

B) For Spring '08 Semester Students:

8 photos are needed by the Lux Office
1 is for the ISIC (student ID card),
and 2 for the passport application.
That is a total of 9.

Feb. - Mar.: Passport Day in the Luxembourg Office, MacMillan Hall. You can sign up in our office for an appointment to get a new passport. The Hamilton Passport Officers will be here for one day. If you already have a passport, check its expiration date. It must remain valid for your entire stay in Europe plus an additional 6months after you return to the US!

March: $250 deposit is due to confirm your spot with the Luxembourg Program. Return your preliminary paper registration.

March - April: There will be 1-2 mandatory orientation sessions on the Oxford campus for spring applicants. Attend both sessions.

April 2: The following forms are due in the Lux Office, 217 MacMillan Hall--

Bring the 3-Page Waiver form complede and signed. If your are under 18, you need a parent's or guardian's signature.
Bring us 8 passport photos with your name and MUDEC semester printed in ballpoint pen on the back of each.

September (and not before): Bring us a photocopy of your ISIC Card: Miami requires that you purchase this international ID card because it carries catastrophic insurance. One of the 9 passport photos you need is for this card. Additionally, your family should contact your insurance company to clarify whether you will be covered while overseas. If you are not, you may want to purchase Miami’s health insurance policy for one or two semesters, as appropriate. This card also entitles you to reduced fees for certain airline tickets, museums, etc. You can purchase this uptown at Travel Unlimited on or-line at www.myisic.com for $27 or $22 respectively. It is faster to buy it in person. See the Green Book for more information.

October-November: Two-three additional mandatory orientation sessions about travel, the optional group flight, group bus, arrival, safety and other important practical matters.

October:

Bring our office the unofficial course registration form, so we can check for problems.
Bring us the Thematic Sequence forms even if you do NOT want a thematic sequence (a small yellow form and a white form).
Bring us a photocopy of your Independent Studies form, if applicable.

Mid October: On-line official course registration for spring semester on Bannerweb.

Nov 1: It is imperative that you e-mail your flight itinerary (including every flight number, the cities you depart from, stop over in, and arrive in) and any other travel arrangements to Mme Crici Dumont, our housing coordinator in Luxembourg. Her email is cdumont@mudec.lu. Her fax number is 011-352-58-2222-204.

Early Nov: Your housing assignment letter can be picked up in the Lux Office. As soon as you receive it, please write your host familiy to introduce yourself and let them know when and how you will be arriving. If you plan to arrive independently (not on the group flight), it is up to you to contact your host family and work out a time and place for you to meet them. Do this ASAP, since your family may be away on vacation and it may take time to reach them. Send your letter by airmail, of course. See the Green Book for more information.

Also check the MUDEC academic calendar as you plan your semester in Lux.