Information for New Hires

You've just been offered a position at Miami. What should you do now?

1. Review all materials emailed to you.
2. Send an acceptance letter confirming your official start date.
3. Complete the Personnel Data Sheet that was emailed to you after accepting your new position.
4. Watch for an invitation to a New Employee Orientation session via email from an Employee Benefits representative.

You've accepted a position at Miami. What should you do now?

On your first day of employment (or prior to your first day):

1. Bring the appropriate identification to complete the I-9 Employment Eligibility Verification form to the appropriate personnel office (Human Resources or Academic Personnel Services). Acceptable documents (PDF 55KB) to complete the I-9.
2. Obtain a temporary parking permit and register for a parking permit. You will need to know the license plate number, make, model and color of your vehicle.
3. Complete the paperwork to obtain a staff ID card.

During your first week of employment:

1. Visit Room 111 Shriver Center to obtain your staff ID card.  The ID office will take your photo.
2. Attend your new Employee Orientation session as scheduled.
3. What you need to bring to the Orientation session:

   Your bank account information (routing number and account number) to set up direct deposit of paycheck.

   For benefit-eligible employees only: Documentation verifying dependent eligibility for insurance coverage. Acceptable documents (PDF 956KB) for dependent verification.

   Individuals with prior Ohio Public Service may be eligible to transfer unused sick leave from their prior public employer to Miami University by calling Human Resources at 513-529-3139 or Academic Personnel Services at 513-529-6724 (for faculty and academic administrative).

All New Employee Orientation sessions will be conducted by Employee Benefits on Mondays. Should Monday be a paid holiday, the session will be conducted on Tuesday of that week. At this session, you will complete all necessary forms for payroll and benefits (if eligible) and will be introduced to miscellaneous University policies and procedures.

During the first 30 days of employment:

The Office of Equity and Equal Opportunity offers two online training courses. These courses present what every staff person should know about preventing Sexual Harassment and Discrimination.

If you do not successfully complete the following two training modules within 30 days of the start of your employment, the offer is withdrawn and your appointment is automatically terminated.

Preventing Sexual Harassment
Preventing Employment Discrimination