Managers at Miami
As a hiring manager at Miami University, the selection and hiring process is critical in recruiting employees who will contribute to the success of Miami University. Human Resources offers a variety of tools to assist you, including a comprehensive hiring guide, reference checking, screening resumes and developing interview templates.
Hiring Managers Manual (PDF 1.44MB)
Quick Guide to Reference Checking (PDF 323KB)
On-line Employment System-Manager Toolkit
Manager's List for Welcoming a New Employee (PDF 483KB)
Extending a Potential Job Offer for Unclassified Job Searches (PDF 401KB)
Guest User Guide for On-Line Employment System (PDF 390KB)
Guest User Video Tutorial
Scheduling Interviews (PDF 84KB)
Performance Management and Behavior Based Interviewing Compentency Questions
Online Employment System Quick Steps (One-Page Reference Guides)
To post a vacancy, review resumes for posted positions or to nominate an employee for a PRIDE Award, please log into the online employment system.
Approving an Action (PDF 318KB)
Creating a New Position (PDF 988KB)
What to Do If You Forgot Your Password(PDF 226KB)
How to Find Your Open Job Postings (PDF 364KB)
How to Find a Saved Action (PDF 497KB)
How to Post and Fill a Vacant Position (PDF 716KB)
Recommending a Candidate for Hire (PDF 993KB)
Recommending a Change in an Existing Position (PDF 930KB)
Reviewing Applications and Resumes (PDF 877KB)
Search Options (PDF 793KB)
Submitting a PRIDE Award Nomination (PDF 530KB)
Specific Manager Topics
When an employee who reports to you exits the University
There are several ways that an employee may exit the University. As a manager, it is important that you know what to do when this happens.
Resignation with notice
When an employee states that he/she is resigning on a certain date, the manager must complete the Departmental Employee Exit (PDF 556KB) form and submit to Human Resources via fax or email as soon as possible. The employee should be instructed to contact Employee Benefits at 513-529-3926 to schedule an exit interview before his/her last day.
Resignation without notice
When an employee stops reporting to work without calling in or without prior notice, the manager must complete the Departmental Employee Exit (PDF 556KB) form and contact Employee & Labor Relations immediately. Employee and Labor Relations at 513-529-4745, who will then start the termination process. This may include a formal hearing.
Temporary position ends
When an employee's temporary position ends, whether prior to the original end date or on the documented end date, the manager must complete and submit the Departmental Employee Exit (PDF 556KB) form. The employee should be instructed to contact Human Resources at 513-529-3926 to schedule an exit interview before his/her last day.
When an employee is to be terminated for cause or as a probationary removal, the manager must contact Employee & Labor Relations at 513-529-4745 as soon as possible for guidance.
When an employee states that he/she is retiring, the manager must complete the Departmental Employee Exit (PDF 556KB) form and submit to Human Resources via fax or email as soon as possible. The manager should instruct the employee to contact Human Resources at 513-529-3926 to schedule an exit interview before his/her last day.
Position elimination and layoff procedures are handled by Human Resources. Please contact HR at 513-529-3131 for information and guidance.