MIAMI UNIVERSITY DEPARTMENT OF MUSIC
GOVERNANCE DOCUMENT


G O V E R N A N C E   D O C U M E N T
Last Revision 11 September 2007

TABLE OF CONTENTS

1.0 Mission
2.0 Organization
3.0 Department Chair
4.0 Associate Chair
5.0 Executive Committee
6.0 Promotion and Tenure Committee
7.0 Music Representatives on the SFA Committee
8.0 Academic Directors
9.0 Academic Committees
10.0 Service Committees
11.0 Standing Faculty Service Assignments
12.0 Curricular Changes and Course Proposals
13.0 Faculty Affairs
13.6.B. Load Conversion Formula
14.0 Student Grievance Procedure
15.0 Evaluation of Teaching
16.0 Departmental Meetings
17.0 Amendments


1.0 MISSION STATEMENT
We are a student-centered community of musicians committed to the transformational power of the arts. Students, faculty, and honored guests of the department celebrate music through creative and intellectual pursuits: learning and teaching, performance, composition, and research. As a vital component of a public university founded on the liberal arts, we cultivate an open environment that explores and encourages historical and non-traditional perspectives; this includes collaborations uniting us with all the arts as an integral part of the university. Our academic programs and supporting activities provide a learning environment focused on three purposes: preparation for professional careers in music, study of specialized music fields within a liberal arts program, and enrichment of university and regional culture through excellence in music.
[adopted 9/12/2000]


2.0 ORGANIZATION
2.1 Administration of the department is carried out by the Chair and the various committees as outlined in 2.2 below and described throughout this document.
2.2 Departmental Structure



2.3 Academic and service committee memberships are determined annually by the Chair. Executive and Promotion and Tenure committee membership are described below.


3.0 DEPARTMENT CHAIR
3.1 Duties of the Chair
3.1.A The administrative and executive duties of the department are assigned to the Chair of the department.
3.1.B Departmental committees advise and assist the Chair in the administration of the departmental activities as specified in other articles of this document. The department Chair is an ex officio member of all committees.
3.2 Appointment of the Chair
3.2A In order to receive approval to search for a department chair, the department must follow the policies set forth in the Section 12.3 of MUPIM, and Section 5.1 of the SFA Governance Document. In addition, the search will be guided by the current version of the university document, "Search Procedures for Recruiting Extended Appointment Eligible Administrative Staff and Tenure Eligible Instructional Staff."
3.2.B The Chair is appointed by the President of the university upon nomination by the Dean of the School of Fine Arts and the Provost.
3.2.C The Dean makes the Chair nomination in following consultation with members of the department and chairs of related departments. Normally, this nomination conforms with the judgement of the faculty. If the Dean’s nomination is not in conformity with the Department’s judgement, the Dean shall provide to the Department a written explanation.
3.2.D The department elects four faculty members to serve on the search committee for the Chair and to discuss with the Dean the preferences of the faculty.
3.2.E The chair is appointed for a five-year term and may decline without prejudice to accept reappointment or may be reappointed by the President upon renomination by the Dean and the Provost
3.2.F In accord with Faculty Council action of March 31, 1969, and subsequent University Senate action, department chair evaluations must precede reappointment beyond the initial five-year term. The results of such evaluations are then shared by the appropriate dean with the Provost and the President prior to reappointment. During the first semester of the Chair’s fifth year of service, the faculty votes by secret ballot on the reappointment of the Chair. Departmental recommendation for reappointment requires a two-thirds affirmative vote of all full-time faculty.
3.3 Removal of the Chair
3.3.A If at any time one-third of the full-time faculty petition that a new Chair be appointed, a motion in support of the petition must be considered. If the motion is supported by a two-thirds majority of all full-time faculty of the department, a committee of three, elected by the department, meets with the Dean of the School of Fine Arts to request that a new Chair be appointed.
3.3.B Any chair may be removed by the President any time for cause.


4.0 ASSOCIATE CHAIR
4.1 Duties of the Associate Chair
4.1.A Duties of the Associate Chair are assigned by the Chair and include:
1. serving as Director of Undergraduate Studies.
2. guiding faculty in curriculum development to assure compliance with accreditation organizations
3. preparing internal and external reports for the department
4. meeting with prospective new and transfer undergraduate students
5. assisting the Chair with class scheduling
6. entering departmental comments into the Degree Audit Report System
7. writing departmental responses to student petitions
8. serving as acting Chair when the chair is unavailable
9. completing other duties as assigned
4.2 Appointment of the Associate Chair
4.2.A The Associate Chair is appointed by the Chair to a one-year, renewable term.
4.2.B The Associate Chair is released from one course each semester.


5.0 EXECUTIVE COMMITTEE
5.1 The Executive Committee is the representative body of the faculty. The committee is responsible for deliberation and action upon relevant departmental matters. Meetings are convened by the department Chair who establishes agenda and presides at meetings as a non-voting member.
5.2 The committee consists of seven members of the faculty: the directors of undergraduate and graduate studies, and one elected member in a tenured or tenure-track position from each of the following areas: theory/literature, music education, ensembles, and performance studies; the final member is elected at-large from the tenured faculty. Ballots for the election of Executive Committee members will be counted by three faculty members.
5.3 The Chair shall call a meeting of all tenured and tenure-track faculty for the purpose of electing members to the committee. Each member serves a three-year term.
5.4 Committee meetings are open to all music faculty. The department Chair distributes notice of meetings/agenda/necessary information to the faculty and to the committee. The department chair distributes minutes of committee meetings to department faculty in a timely manner.
5.5 Any action by the committee of fewer than six affirmative votes will require subsequent deliberation and action by the entire department faculty.


6.0 PROMOTION AND TENURE COMMITTEE
6.1 The Promotion and Tenure Committee shall be a seven-member committee of the tenured faculty elected by the tenured and tenure-track faculty; all members will be at the rank of Associate Professor or Professor. At least three members will be at the rank of Professor. The election of new committee members is held each March. All eligible faculty are automatically included on the P&T Committee ballot. Members of the Promotion and Tenure Committee will serve for terms of three years (in staggered arrangement). If a member of the Promotion and Tenure Committee applies for promotion or resigns, a new member will be elected by the tenured and tenure-track faculty for the duration of the original term. Following completion of a full three-year term, a faculty member has the option of taking a furlough year; those who choose this option will not be listed on the ballot.
6.2 The Promotion and Tenure Committee will elect a committee chair, who shall convene all committee meetings and provide the agenda.
6.3 Duties of the committee shall include examination and action upon retention of probationary faculty as well as application for promotion and/or tenure. Five positive votes will be required for affirmative recommendation. Committee recommendations shall be forwarded to the department Chair.
6.4 For each candidate reviewed by the committee, the committee chair distributes comment forms to all music faculty soliciting their comments.
6.5 Candidates are required to provide materials for assessment by the external reviewers.
6.6 Candidates must submit materials, including external review, no later than the day after Labor Day.
6.7 The department Chair informs each candidate of the results of the Promotion and Tenure Committee’s deliberations, and his/her own recommendation, at least two weeks prior to the forwarding of these recommendations to the divisional Dean.
6.8 The Department of Music affirms the criteria for tenure as stated in Section 7.7 of MUPIM
6.9 Faculty whose appoinment to a tenure-eligible position began before July 1, 2005 may elect to be considered either under the policy stated in Section 7 of the current MUPIM or under the Policy stated in Appendix A of MUPIM.


7.0 MUSIC REPRESENTATIVES ON SFA COMMITTEES
7.1 The tenure-track and tenured members of the music faculty will elect one member to the School of Fine Arts Promotion and Tenure Committee. Nominees for this position must be tenured and must have experience on the departmental P&T Committee. The representative will serve for a term of one year.
7.2 The second music representative on the School of Fine Arts P&T Committee will be a current member of the Department of Music P&T Committee. This representative will be selected by the members of the Music P&T Committee. The representative serve for a term of one year.
7.3 The department chair appoints members to the following School of Fine Arts Committees:
• Committe of Advisors (one-year term)
• Academic Appeals Board (one-year term)
• Dean's Advisory Council (two-year term)
• Student Advisory Council (one-year term)
• Adacemic Excellence (one-year term)
• Enhancement of Learning & Teaching (one-year term)
• Evaluation of Administrators (four-year term)
• Student Recruitment & Admissions (one-year term)
• Graduate Committee (one-year term)
• Technology Studies (one-year term)
• Diverstiy and outreach (one-year term)
• International Committee (one-year term)
7.4 The tenure-track and tenured members of the music faculty will elect one member to the School of Fine Arts Committee for the Evaluation of Adminstrators. The term of service is four years.


8.0 ACADEMIC DIRECTORS
8.1 The Directors of Graduate and Undergraduate Studies monitor compatibility of academic practices and initiatives of the faculty with policies and programs at the departmental, divisional, and university levels. Appropriate activities include: (1) providing necessary information to academic committees and individuals concerning policy, and (2) convening academic committees for discussion of policy issues. In addition, these offices may assume additional administrative responsibilities shared with and assigned by the department Chair. Such duties may include the following: (1) serving as academic liaison to other parts of the university, (2) academic advising, (3) monitoring departmental catalog changes, and (4) accepting petitions and forwarding them to appropriate committees. Directors are appointed annually by the department Chair.


9.0 ACADEMIC COMMITTEES
After consultation with the appropriate Academic Coordinator(s), Academic Committees will make recommendations to the department Chair
9.1 The Performance Studies Committee assesses the performance curriculum and recommends change where appropriate. It supports and maintains policies and practices that foster the highest standards in applied music. The committee consists of the chairs of all performance studies subcommittees.
9.1.A Performance studies subcommittees shall be named for each area of applied study identified below: brass/percussion, keyboard, strings, voice, woodwinds. Chairs for the various subcommittees shall be appointed by the department Chair.
9.2 Ensembles Committee coordinates concert scheduling and arrangements, ensemble personnel, and equipment. The committee consists of the conductors of the departmental ensembles. The chair of the committee is appointed by the department Chair.
9.2.A Subcommittees of the Ensembles Committee are: choral and instrumental; chairs of the subcommittees are appointed by the department Chair
9.3 The Music Education Committee assesses the music education curriculum and recommends change, including compliance with state, university, or departmental requirements. The committee is composed of all faculty who teach music education courses.
9.4 The Theory/Literature Committee assesses the theory and literature curricula, and recommends change where appropriate. The Committee consists of all faculty members who teach music theory and/or literature courses.
9.5 The Bachelor of Arts Committee assesses the Bachelor of Arts in Music curriculum and recommends change where appropriate. The committee consists of selected faculty members from all music curricular areas who are interested in the liberal arts degree in music: Theory, Musicology, Ethnomusicology, Performance, and Conducting.
9.6 The Graduate Studies Committee oversees administration of the graduate programs. The committee consists of the Director of Graduate Studies and representatives from history, theory, performance, and music education appointed by the Chair.
9.7 The Liberal Education Committee assists faculty with meeting the four goals of Liberal Education as defined in the Miami Plan for Liberal Education; compiles evaluations of all Miami Plan Foundation Courses, Thematic Sequences, and Capstone Courses; and serves as a resource for new faculty teaching liberal education courses. The Committee consists of all faculty teaching foundation courses, a representative from the core areas of thematic sequences, and all faculty teaching non-performance capstone courses. The performance capstone will be represented by the performance representative for the thematic sequence in performance. When an appointed member of the Liberal Education Council is a member of the Department of Music faculty, that person will also serve on the Liberal Education Committee. The chair of the Committee should be elected by the Committee.


10.0 SERVICE COMMITTEES
10.1 Instrumental Admission Committee and Vocal Admission Committee make recommendations to the Department Chair regarding the admissibility of prospective undergraduate and graduate students. The Instrumental Admission Committee includes five faculty members, each representing one of the following performance areas: brass/percussion, keyboard, strings, woodwinds, and ensembles. The committee chair is appointed by the department chair. The Vocal Admission Committee includes all full-time and part-time voice faculty members holding half-time positions or larger. The committee chair is the voice chair.
10.2 The Scholarship Committee makes recommendations to the Department Chair regarding scholarship awards. The committee consists of one representative from each of the performance areas—brass/percussion, ensembles, keyboard, strings, voice, and woodwinds. Typically, the same faculty representative serving on the Instrumental Admission Committee will also serve on the Scholarship Committee. The committee chair is appointed by the department chair.
10.3 Speakers, Performers, Colloquia Committee reviews proposals for all events to be presented by guest performers, speakers and clinicians, as well as proposed presentations at Department of Music convocations, and makes committee recommendations to the Department Chair. The committee consists of five members appointed by the department Chair for three-year terms
10.4 Student Advisory Committee is a direct link between the student body and the department Chair. Committee membership includes the president or his/her representative of each student professional music organization and one graduate student representative. The organizations are as follows: OCMEA/MENC, Tau Beta Sigma, Delta Omicron, Phi Mu Alpha, ACDA, and Kappa Kappa Psi.
10.5 The Hospitality Committee serves the department by arranging for receptions and other social events as directed by the department chair.
10.6 The Committee for the Spring Honors Convocation, in conjunction with the Scholarhsip and Admissions Committee, collects and coordinates faculty recommendations for the various departmental honors and awards. The committee is also responsible for making all arrangements for the Spring Honors Convocation.
10.7 The faculty member or committee for the Undergraduate Artist Competition is responsible for making all arrangements for this competition.


11.0 STANDING FACULTY SERVICE ASSIGNMENTS
The Department Chair is responsible for assigning faculty to the following responsibilities:
• Capstone Sernior Recital Coordinator
• Ear Training Curriculum Coordinatory
• Music Theory Sequence Coordinator
• Pi Kappa Lambda Advisor
• Coordinator for Recital Attendance
• Advisor for the Performance Thematic Sequence
• Advisor for the Composition Thematic Sequence
• Advisor for the African and African Derived Music Thematic Sequence
• Webmaster
• Library Liason
• Advisors to the following student organizations: OCMEA/MENC, Tau Beta Sigma, Delta Omicron, Phi Mu Alpha, ACDA, Kappa Kappa Psi


12.0 CURRICULAR CHANGES AND COURSE PROPOSALS
12.1 Major and minor curriculum changes and course proposals are prepared by individual faculty or groups of faculty.  (For university procedures, go to www.units.muohio.edu/reg/faculty/courseapproval/)
12.2 The proposal is approved by the curricular sub-area when appropriate (e.g., music education, performance studies) before being forwarded to the Executive Committee for consideration.
12.3 Graduate course or curriculum change proposals are approved by the Graduate Studies Committee before being forwarded to the Executive Committee.
12.4 After review by the Executive Committee and department chair, the proposal is sent to the full faculty via the listserv.  Faculty are given one week to make suggestions.  If any substantive issues are raised, the proposal is returned to the Executive Committee; otherwise the proposal is sent out of the department using the university's on-line curriculum change form.


13.0 FACULTY AFFAIRS
13.1 Salary Increments
13.1.A The Chair makes salary recommendations according to guidelines set forth in Section 4.1 of MUPIM.
13.2 Faculty Recruitment and Appointment
13.2.A Faculty recruitment and appointment procedures shall be in accordance with Sections 6.1-6.4 of MUPIM. The Executive Committee prioritizes departmental staffing needs.
13.2.B A Search Committee is appointed by the Chair to assist in drafting the position description, screen, select, coordinate interviews, and evaluate candidates.
13.2.C The Chair, following consultation with the Executive Committee and Search Committee, formulates a position description.
13.2.D The position description is discussed and approved by the Executive Committee.
13.2.E Following the interview process, the Search Committee prepares a written assessment of the strengths and weaknesses of each interviewee based on its collective assessment and the written observations of faculty and students. The Search Committee also indicates which candidates are acceptable for appointment to the position. When possible, the Committee gives a rank ordering to the Chair. Normally the Chair's recommendation to the Dean will follow the Committee’s recommendations. If the Chair does not follow the Committee’s recommendations, the Chair must provide an explanation to the Committee.
13.3 Faculty Grievance Procedures
13.3.A High standards of professional collegiality are required of all faculty members.  It is hoped that most conflicts between faculty, or between faculty and the Chair, can be amicably resolved by discussion and compromise, or by consultation with the relevant parties.  However, in the event that a satisfactory resolution is not achievable by these means, faculty members are encouraged to follow the Department of Music grievance procedure described below before turning to the guidelines set forth in MUPIM, Section 8.
The faculty member should first meet with the colleague or Department Chair to discuss the issue.  If not satisfied with the results of the discussion, the faculty member may meet with the chair of the mediation committee.  Following this meeting, if the faculty member wishes to proceed, s/he writes a letter describing the grievance and requesting a formal consideration of the grievance. 
13.3.B

Grievance
A grievance is a written request for a decision or action, or a request for modification of, or relief from, a decision previously made.  The purpose of the grievance procedure is to enable a person to raise questions and concerns, to attempt to resolve differences, and/or to obtain redress regarding a complaint.  A grievance must identify an action, inaction or decision, and the individual(s) responsible for the problem.
13.3.C

The Mediation Committee
A Mediation Committee will be composed of four tenured members of the Department, exclusive of the Chair.  The Committee consists of three members and one alternate who serves on the committee if for any reason one member of the committee is unable to serve, or if it would be inappropriate to do so, e.g., in the event a complaint is lodged by or against a member of the Committee.  Members of the committee are elected by the Music faculty and serve in staggered, three-year terms.  The on-coming new member shall be elected at the first departmental meeting in the fall term.  The purpose of the Mediation Committee will be to hear grievances that are internal to the Department
The faculty member should first meet with the colleague or Department Chair to discuss the issue.  If not satisfied with the results of the discussion, the faculty member may meet with the chair of the mediation committee.  Following this meeting, if the faculty member wishes to proceed, s/he writes a letter describing the grievance and requesting a formal consideration of the grievance.
The Mediation Committee will accept and hear evidence on the issue, both written and oral, from all parties involved.  After receiving all evidence the committee will deliberate and determine finding of facts and conclusion by consensus.  A written finding of facts and conclusion along with the committee’s recommendation for resolution will be distributed to all parties involved. A finding of facts and conclusion, either written or verbal, will be distributed to all parties involved along with a committee recommendation for resolution.  A copy of the written report is kept in a file by that year’s committee chair and the file is maintained by future committee chairs.
13.4 Faculty Leave
13.4.A The department supports the academic leave program as one way to promote professional growth and development but must recognize that the following considerations are important in order of priority.
13.4.B Normally, only one individual will be approved for a leave during any semester.
13.4.C Normally, the continuation of the full academic program will be offered in the following order of priority: (1) required courses, (2) service courses, and (3) elective courses.
13.4.D If possible, maintenance of reasonable teaching loads in the department with the following options in order of priority:
1. taking a full year’s leave a half salary so that half salary is available for a replacement.
2. Taking a one-semester leave during the second semester at full salary when all courses 10.4.C (1) can be taught in load by other faculty.
3. Taking a one-semester leave during the first semester at full salary when all courses 10.4.C (1) can be taught in load by other faculty.
4. Taking a one-semester leave either semester with other faculty teaching overloads to make faculty leaves possible.
13.5 Process and Criteria for Leaves
13.5.A The department policy for leaves is in accordance with the guidelines set forth in MUPIM.
13.5.B The department leave process should ensure equity in departmental support for faculty proposals.
13.5.C Faculty proposals for leaves must be received by the Chair by October 20 preceding the academic year for which a leave is requested.
The acceptability of proposals will be determined by the Chair. When more than one proposal is submitted for one academic year, the Executive Committee will serve as an advisory committee to the Chair.
13.5.D Each proposal will be judged on:
1. quality and merit of the proposal
2. ability to accomplish the leave proposal
3. potential for faculty growth and development and/or research development
4. contribution to the mission of the department
13.5.E On formulating recommendations for approval, the Chair will conform to the following priorities:
1. All determining factors being equal, faculty member with the longest period of time since his/her last leave with salary.
2. support for proposals when timing is crucial; e.g., proposals tied to other funding or grant sources
3. seniority in rank.
13.6 Faculty Loads
13.6.A Work loads are established by the department Chair in consultaition with individual faculty, and with advice from the Music Executive Committee as necessary, using the following figures as a guideline
13.6.B Load conversion Formula:
1. The load conversion formulas are to be considered as recommendations to the department Chair that have been endorsed by the faculty.
2. An attempt has been made to construct the conversion formulas, and the duties consiered within the formulas, so that they reasonably reflect what we do at this time (Spring 2007), and so that the formulas document the magnitue and diversity of our responsibilities.
3. It should be acknowledged that there is much that each of us does that is not reflected in this document. These activities, including student advising, recruitment, and Department or University service, are considered to be the responsibilities of us all, and the effort will continue to be made to distribute such duties in an equitable fashion.
4. It should be acknowledged that by its nature the document can be neither entirely complete nor sufficiently detailed to cite all of what we do
5. In a few cases the calculations of loads will indicate that the duties of some indivituals are lighter than the norm, while the duties of others may be heavier than the norm. The purpose of the document is to empower us to seek a reasonable degree of equity.


FACULTY LOAD CONVERSION FORMULA - rev. 4/17/07
CONVERSION UNITS*
I.
 Applied Instruction
A. Private applied instruction Contact hours x 1
B. Studio class Contact hours x 1

II.
 Adminstrative effort
A. Chair 9
B. Associate Chair 6
C. Graduate Coordinator 4.5
D. NCATE/ODE Coordinator 2
E. Coordinator of Admissions and Scholarship 4.5

III.
 Classroom instruction
A. Graduate and undergraduate lecture classes Contact hours x 3
B. Laboratory-type classes (e.g. ear training, technique classes Contact hoursx 1.25
C. Music Education courses with required field experience Contact hours x 1.75

IV.
 Ensembles
A. Major performing organizations Contact hours x 1.5
B. Marching Band 9 (1/2 load)
C. Other conducted ensembles Contact hours x 1.25
D. Coached ensembles Contact hours x 1
E. Producer/Director of opera 8

V.
 Faculty Performances
A. Member of faculty ensemble-in-residence 3 (1/6th load)
B. Student/faculty collaborative ensembles 1

VI.
 Other Efforts
A. Independent study, Master's projects, and Capstone MUS 493 Contact hours x .5
B. Student teaching supervision Students x 2
C. Innovative teaching (shared instruction, off-campus instruction, etc.) TBA
D. Assigned reseacch and creative activity TBA
E. Class piano supervision 4.5
F. Electronic music and recording 4.5
G. Conductor of Global Rhythms
 2


13.7 Annual Review of Probationary and Non-Tenure Track Faculty
A. The department Chair annually reviews the performance of probationary faculty according guidelines set forth in Section 7.5 of MUPIM.
B. The department Chair annually reviews the performance of the full-time, non-tenure track faculty in consultation with the Department's P&T Committee as necessary.
C. The department Chair annually reviews the performance of the part-time faculty in consultation with the Department's P&T Committee as necessary.


14.0 STUDENT GRIEVANCE PROCEDURE
14.1 Requesting Reconsideration of a Grade in a Course. The department and university recognize that the final authority for determining grades is the individual instructor for the course. However, the student may request that a grade be reconsidered following the procedures below.
14.1A The student first meets with the instructor to discuss the grade and its rationale.
14.1B If not satisfied, the student meets with the department chair. Following this meeting, if the student wishes to proceed, the student writes a letter to the department chair requesting a formal reconsideration of the grade, with explicit reasons justifying the request.
14.1C A committee of three tenured faculty members is appointed by the department chair. One member is from the curricular area of the academic course in which grade reconsideration is requested, and the other two members are from other curricular areas.
14.1D The committee meets with the student and the instructor together. The student is heard first without comment from the instructor, and then the instructor is heard without comment from the student. The committee questions each as needed and then meets in private to formulate a recommendation. The committee prepares a written report of their findings and submits it to the department chair.
14.1E The department chair gives a copy of the committee report to the student and the instructor. The chair also places a copy of the report in the student’s file and the department’s student complaint file.
14.1F The final determination of the grade is left to the instructor. As noted in the Student Handbook (II.C.2), "If the student only asks for a grade review, the review [is] handled within the department and the final decision [is] made according to the departmental procedures."
14.2 Filing a Charge of Violation of Good Teaching Practices. As noted in the Student Handbook (II.C.2), charging an instructor with a violation of Good Teaching Practices "is a serious act and should neither be undertaken lightly nor should the desire to have a grade reviewed and changed be the primary motivation." Good Teaching Practices are defined in MUPIM Section 5.4.
14.2A The student first meets with the instructor to discuss her/his complaint related to Good Teaching Practices.
14.2B If not satisfied, the student meets with the department chair. Following this meeting, if the student wishes to proceed, the student gives a written, dated, and signed complaint stating the name of the instructor, the course, the provision(s) of the Good Teaching Practices alleged to have been violated, a brief description of the incident(s) giving rise to the grievance, and the remedy requested. The student also provides any materials supportive of the complaint.
14.2C A committee of three tenured faculty members is appointed by the department chair. One member is from the curricular area of the academic course in which the charge is being made, and the other two members are from other curricular areas.
14.2D The committee meets with the student and the instructor together. The student is heard first without comment from the instructor, and then the instructor is heard without comment from the student. The committee questions each as needed and then meets in private to formulate a recommendation. The committee prepares a written report of their findings and submits it to the department chair.
14.2E The department chair gives a copy of the committee report to the student and the instructor. The chair also places a copy of the report in the student’s file and the department’s student complaint file.
14.2F If the student does not feel the grievance has not been properly adjudicated, the student continues with the procedures given in the Student Handbook (II.C.2)


15.0 EVALUATION OF TEACHING (see Evaluation of Teaching Plan in the Faculty Handbook)


16.0 DEPARTMENTAL MEETINGS
16.1 Full departmental faculty meetings shall be held on a regular basis at least three times per semester. Meetings shall be called by the department Chair. Except as noted earlier in this document, all faculty members holding a 50% or higher teaching appointment have voting privileges in faculty meetings.
16.2 A quorum of the faculty must be present for departmental action. Unless otherwise specified, a quorum is defined as 50% of all full-time faculty.
16.3 Action is normally taken via an open vote; however, a secret ballot may be taken upon the recommendation of the majority of the faculty in attendance.
16.4 Unless otherwise specified in this document, a simple majority is required for passage of any action.
16.5 Roberts Rules of Order shall prevail in all parliamentary procedures within the department.


17.0 AMENDMENTS
17.1 Any proposed amendment to this document must be presented in writing to the department Chair and distributed to the faculty at least ten days prior to a faculty meeting
17.2 Approval of the proposed amendment requires an affirmative vote by two/thirds of all full-time faculty
17.3 Revisions to the Music Department Governance Document reflecting official School of Fine Arts Governance and MUPIM changes may be made regularly without faculty vote. SFA and MUPIM revisions allowing for differences between departments will be approved using the governance document amendment process described above.