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Handbook Introduction
April, 2009
Miami
Faculty and Staff,
Maintaining an efficient, effective procurement and payment process plays an essential role in
meeting the operational and educational needs of the University. At Miami, purchasing
responsibility and authority is centralized in the Office of Purchasing, where specialized
procurement staff looks forward to supporting your interests in making sound purchasing
decisions. Payments are processed by the Accounts Payable Office in the Office of the
Controller. Working within established standards and guidelines, these offices help ensure the
most effective overall use of University dollars, while properly accounting for expenditures in
accordance with applicable laws and accepted accounting practices. This Handbook contains the
policies, procedures, and practices established to meet our goals and responsibilities. While the
nature of our responsibility brings attention to regulation, providing effective service is the most
important goal of these organizations. We are supported, in part, by the tax payers of the State of
Ohio. It is important to keep in mind that collectively we are stewards of the public trust and our
procurement process is at all times conducted with public oversight. Your knowledge and
understanding of the material contained in this Handbook will assist us all in providing service to
you and your department, and help make the purchasing and payment process as effective and
efficient as possible.
In a challenged budget environment, I encourage you to be engaged with the business of
managing our resources. Please contact Mr. William Shawver, Director of Purchasing and
Central Services, or Mr. Dale Hinrichs, Controller, respectively, for consultation and assistance.
Sincerely,
David K. Creamer
Vice President
for Finance and Business Services
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