Credential File Options

Teaching candidates have two options when considering credential files:

• a non-confidential credential file
• a confidential credential file

Non-Confidential File Option

A credential file typically contains student teaching evaluations and letters of recommendation from faculty, work supervisors, campus administrators or advisors. Copies of the credential file are usually sent to potential employers or graduate schools. By choosing the non-confidential file option, you may maintain your own credential file. Maintaining your own credential file offers the following advantages:

• You have control over the contents of your file (letters, evaluations, transcripts, certificates, licenses, etc.).
• You will receive recommendation letters directly from your references.
• You can send letters when desired, as opposed to providing the Office of Career Services with a written request and potentially taking up to two working days before letters are sent.
• You can keep copies of letters with you and ready for distribution as you interact with potential employers.
• You will avoid a file maintenance service charge for an online service, such as Interfolio.

Suggestions for Maintaining Your Non-Confidential File

• As a courtesy to the writer, offer to pick up the letter of recommendation in person or provide a self-addressed, stamped envelope. Upon receipt of your original letters of recommendation, keep them in a folder or file located in a safe place and immediately make several photocopies of each to have on hand.
• Make sure you organize all documents in your file in a logical and orderly fashion.
• We recommend that you keep a record of each time you send your file to potential employers or graduate schools.

Suggestions for What to Include When Sending a Copy of Your Non-Confidential File

1. Cover Letter. If you are mailing your non-confidential credential file separately from other materials, be sure to include a brief cover letter as the first page of your file. If you are mailing your file along with other materials, then write a general cover letter for everything.
2. A copy of your resume, as appropriate.
3. A photocopy of your student teaching evaluation(s).
4. A photocopy of your recommendation letters. (A minimum of three are recommended.)
5. Miscellaneous information such as copies of transcript, certificate or license, PRAXIS scores, and other relevant items, at your discretion.

Confidential File Option

As of July 2008, the Office of Career Services recommends students use Interfolio — an intuitive, fast, and secure online service — to maintain their confidential credential files.

Forms

Non-Confidential Credentail Files

Letter of Recommendation Request